Assistant Operations Manager

2 weeks ago

Pretoria, Gauteng, South Africa We Buy Cars: The Car Supermarket Full time
We are looking for an Assistant Operations Manager to join our WeBuyCars team at our Silver Lakes branch

Duties and Responsibilities:

Stock Control Vehicle stocktake:
Implement and communicate a monthly stocktake roster to include all sales executives by the 1st of each month. The register must be visible for all employees in your branch.
Complete a full stocktake every day.
Investigate and report on all exceptions on the list.
Ensure that all exceptions are scanned at least once every seven days.

Exception reports must be signed off by either the branch manager or the operations deputy manager and scanned into the Stock Take One drive folder daily.

Report all problems and completion of stocktake to the Deputy Head of Sales before the close of business daily.

Key stocktake:
Complete a key stocktake daily.
Investigate and report on all exceptions on the list.

Exception reports must be signed off by either the branch manager or the operations deputy manager and scanned into the Stock Take One drive folder daily.

Report all problems and completion of stocktake to Deputy Head of Sales before the close of business daily.

Manage stock levels:


Compare stock levels with stock capacity in your branch daily to ensure adequate stock holding compared to national stock levels.

Report on all stock vehicles older than 45 days weekly.
Troubleshoot all cars older than 45 days to find reasons why they are not selling.
Recommend possible actions (Price drops, recon)to assist with the sales of these ageing vehicle.

Repairs and Non-Runners:
Identify and manage recon on stock and non-runners.
Manage all non-runners daily to ensure optimal turnaround times for all repairs.
Ensure approval of all quotes by the Deputy Head of Sales before work gets approved.
Report and drive progress on vehicles at repair shops.
Prepare presentation for weekly repairs and non-runners meeting.

Natis and Admin issues:
Manage and resolve all Natis and registration issues in conjunction with the admin department.
Report on admin issues in a weekly meeting.

Manage sold yard:
Complete daily sold yard audits and escalate all problems toScan every vehicle to check statuses.
No vehicle is allowed to stand in the sold yard for longer than 48 hours.

Website photo quality:
All vehicles must appear on the website with pictures.
Conduct training to improve all photographer skills.
Conduct daily photo audits to ensure quality.

Oversee Dekra vehicle condition report process:
All vehicle must have a Dekra report at the time it appears on the First Day Auction.
Check at least five vehicle inspections per day for accuracy and report any discrepancies to Dekra account manager.
Ensure that all mistakes get rectified asap.
Cleaning and Maintenance Oversee all the warehouse managers daily tasks

Cleaning:
Develop and implement the warehouse cleaning schedulesEnsure that all daily cleaning checklist is completed and signed off on time.
Conduct scheduled daily walkthrough inspections to ensure total compliance as per WeBuyCars guidelines.
Keep a file with all completed list for audits purposes.

Wash Bay:
Assist the wash bay team leader to manage wash bay staff.

Conduct inspections on five random vehicles that were washed the previous day and point out any problems to the wash bay team leader.

Make sure that all issues that were pointed out by you are resolved immediately.
Discipline repeat offenders if there is no improvement.

Health, Safety and Security Security:


Work with in-house security staff and third-party serviceEnsure sufficient staff placementConduct daily audits on safety protocols to improve on property, asset and personal safety.

Report any applicable findings to the Deputy Head of Sales.

Fire drills:
Ensure fire safety in the warehouseConduct quarterly fire drills during business hours to test readinessHealth and Safety file:
You are the COVID appointed representative, taking ownership of compliance in the branchEnsure that the health and safety file is 100% up to date and compliant at all times

Expense Control Fuel:
Manage branch fuel expenses.
Implement a working system to ensure better fuel control.
Audit fuel accounts monthly to ensure compliance.
It would be best if you approved all bulk fuel orders.
Bulk fuel orders must be reconned against test drive fuel slips before more fuel can be purchased.

Utilities and other branch expenses:
Report on utility bills monthly.
Develop and implement cost-saving strategies.
Manage and sign off branch utilities.

Qualifications:
Matric CertificateMinimum 3 years experience in the motor industry Package Includes:
Momentum FundsAtWork Provident Fund15 Days Annual Leave

#J-18808-Ljbffr

  • Operations Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Momentum Consult Full time

    Introduction Consult is a registered authorised Financial Service Provider (FSP), holding a FSCA Category FSP I and II license. Consult dispenses financial planning, product advice, product execution and investments management services to individuals and businesses in the high net worth, affluent, retail upper and small business enterprises (SME's)...

  • Operational Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa WHM Recruitment Advisors Full time

    A well-established organisation in Pretoria East is seeking an Operational assistant / Executive Secretary to join their team. Salary will be discussed in the interview.PLEASE NOTE:Application Process:Qualifications and Experience: Financial and Human Resource background is beneficial. Debtor and Creditor background is beneficial. Own transport essential....

  • Operations Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa WHM Recruitment Advisors Full time

    A well-established organisation in Pretoria East is seeking a Pretoria East to join their team. Salary will be discussed in the interview.PLEASE NOTE:Application Process:Qualifications and Experience: Have a minimum of 3 years experience with Operations Management (all rounder) Must have a vehicle and valid drivers' license Be computer literate in MS Office...

  • Cultivation Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Farm Manager SA Full time

    Pretoria Area - Gauteng: Our client is looking for a Cultivation Manager to join the team.MINIMUM REQUIREMENTS Agricultural degree in horticulture or similar advantageous Five years of experience overseeing operations at a farm with multiple tunnels Previous experience with peppers, cucumbers, and tomatoes advantageous Computer literate Must have a strong...

  • Treasury Operations Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Pillangó Placements Full time

    Our client is a well established and reputable Treasury Advisory whose objective is to simplify foreign exchange and risk management for importers and exporters by being the source of advice, guidance, execution, and operational services they need to increase their profitsThe Trade Operations Assistant will form part of the team who provides administrative...

  • Operations Assistant – Movements

    2 weeks ago

    Pretoria, Gauteng, South Africa IOM Full time

    Vacancy/Reference Number: VNSA3/ Position Title: Operations Assistant – Movements Position Grade: G5 (UN Salary Scale for General Staff) Duty Station: CO Pretoria, South Africa Appointment Type: One Year Fixed Term Contract with the possibility of extension Estimated Start Date: As soon as possible Closing Date: March 3 Context: Since...

  • Operating Department Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Mediclinic International Full time

    Choose how often (in days) you want to receive a notification: Mediclinic Medforum | Sunnyside, Pretoria | South Africa Closing date: 11/06/2024 Number of positions: 1 Recruiter name: Mokgadi Florah Hlungwani Reference number: 51186 Workplace Type: On-sitePermanent Please note if you are an internal employee on a fixed term contract please apply using an...

  • Operation Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa DSV Full time

    DSV - Global transport and logisticsLocation: Pretoria, SilvertonJob Posting Title: Operations, ManagerTime Type: Full TimeQualification(s): Supply Chain & Logistics Diploma/Degree or Industrial Engineering Diploma/Degree AdvantageComputer Skills: Warehouse Management Systems experience Essential Experience as a CMMS Key User will be an advantage EWM system...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa DSV Full time

    DSV - Global transport and logisticsLocation: Silverton, PretoriaJob Posting Title: Operations, ManagerTime Type: Full TimeQualification(s): Supply Chain & Logistics Diploma/Degree or Industrial Engineering Diploma/Degree AdvantageComputer Skills: Warehouse Management Systems experience Essential Experience as a CMMS Key User will be an advantage EWM system...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Marriott International, Inc Full time

    Job Number Job Category Rooms & Guest Services OperationsLocation Protea Hotel Fire & Ice Pretoria Menlyn, Summit Place Precinct, Menlyn, Pretoria, Gauteng, South Africa VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type ManagementJOB SUMMARYResponsible for successfully executing all operations in all departments (Front Office and...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa HR Genie Full time

    Our Client a is seeking an Operations Manager Service Asset (Hardware & Software) to join their team in Pretoria. They offer stability, growth, Competitive salary along with excellent benefit and a great working environment.Our Client is looking for an experienced Operations Manager: Service Assets Software to provide management expertise in all aspects of...

  • Community Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Fidelity Services Group Full time

    Vacancy: Community Operations ManagerRegion: (Various)Direct Report:Branch Manager Indirect Report: Regional Operations Manager Overall Purpose of the Job: The Community Operations Manager is to assist the Branch Manager with growth (OI, customers, attrition etc.) and the deployment of the local community strategy within the branch.The incumbent will be...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Cortez Executive Search (Pty) Ltd Full time

    Operations: Assist with strategic planning Assist with implementing strategies of the Association Assist in providing strategic direction Participates in the development and implementation of the mission, vision and values Compile and submit strategic reports (annual reports) Strategic monitoring, evaluation and reporting Break down strategic goals into key...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa HandPicked Recruitment Full time

    Salary: Industry Related Working hours: 45 hours per weekThis position will require you to travel between branches (Pretoria-mainly, Polokwane/Mokopane and Louis Trichardt) – Company car when travelling to branches. Our client that operates within the manufacturing industry has an opportunity for an experienced Operations Manager who is technically...

  • Management Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Tharisa Minerals Full time

    MANAGEMENT ASSISTANT - FINANCE & ADMIN CLERKJob Responsibilities and DutiesThe primary duties of the Management assistant - Finance and Admin Clerk will cover administrative and secretarial operations within the management function, covering both administrational reporting of operational daily data, production administration, supporting client management,...

  • Management Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa HotelJobs Full time

    BMW ROSSLYN PLANTMr MaiselaFull job descriptionMANAGEMENT ASSISTANT - FINANCE & ADMIN CLERKJob Responsibilities and DutiesThe primary duties of the Management assistant - Finance and Admin Clerk will cover administrative and secretarial operations within the management function, covering both administrational reporting of operational daily data, production...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Omega HR Solutions Full time

    My client, AFMA (The Animal Feed Manufacturing Association) is the regulatory body in the Animal Feed Manufacturing industry.Purpose of positionThe Operations Manager is responsible for the effective and efficient management of operations in line with the company's MOI and the strategic objectives set by the Board of Directors, focusing on regulatory and...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Handpicked Recruitment Full time

    Operations ManagerSalary: Industry RelatedWorking hours: 45 hours per weekThis position will require you to travel between branches (Pretoria-mainly, Polokwane/Mokopane and Louis Trichardt) - Company car when travelling to branches.Our client that operates within the manufacturing industry has an opportunity for an experienced Operations Manager who is...

  • Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa BasaltX Full time

    Our client is looking for a Operations Manager within the conferencing and events industry. The incumbent will be responsible for providing strategic planning and management of the reservations, sales and front of house functions of the group. This position is based in Pretoria.What you will do:Strategic planning Keep abreast with the industry developments...

  • Abattoir Operational Assistant

    2 weeks ago

    Pretoria, Gauteng, South Africa Synergy Jobs (Pty) Ltd Full time

    Position: Abattoir Operational AssistantSalary: 168K per AnnumLocation: Cullinan, Pretoria Most recent payslip must be submitted with the CV Salary expectation needs to be provided Drivers license and own carJob Purpose Provide a secretarial and administrative support function to the Abattoir Production Team and Reception.Reporting to: Abattoir...