Compliance Manager

2 weeks ago

Johannesburg, Gauteng, South Africa Reed Exhibitions Full time
Reed Exhibitions (Pty) Ltd

Position:
Compliance Manager

Reporting to:
Financial Director and Managing Director

  • Department: Admin


Your position is Compliance Manager for Reed Exhibition Group and you are expected to perform the duties as detailed in your job description competently and professionally.


KEY RESULT AREAS:
Legal

  • Responsible for the centralisation of the legal process within the Group of Companies by being the intermediary between the company and its lawyers and any legal requirements of the business.
  • Drawing up and review of company commercial agreements including service level agreements, independent contractor agreements, nondisclosure agreements, sponsorships, license agreements, management contracts etc. to finalisation either from scratch or from generic templates in consultation with the relevant nominated team member or Portfolio Director and Holding Company legal teams if necessary.
  • Review external commercial agreements received from clients and suppliers in consultation with the relevant Portfolio Director.
  • Assist with compilation and review of acquisition financials and due diligence documentation in consultation with MD/Holding company.
  • Management of the companies trademark registrations in consultation with Holding Company IP team.
  • Ensure legal costs are contained within the allocated annual spend.
  • Update and manage all agreements in relation to Holding Company requirements and per applicable laws and their changes thereof.
Compliance

  • Ensure compliance to applicable data protection laws including POPIA and GDPR, in consultation with Holding Company Privacy team.
  • Establishing, implementing and maintaining a regulatory compliance management framework and function within the business in accordance with the overall risk management framework and group/holding company requirements.
  • Creation, updating and monitoring of compliance in terms thereof. This applies to both primary and secondary legislation applicable.
  • Assisting business in creating processes to mitigate the identified compliance risks within the business.
  • Training of employees on compliance policies and legislation, including the drafting of training materials where applicable.
  • Addressing compliance related queries from within the business.
  • Creating a compliance culture within the business.
  • Reporting to management on compliance on the business.
  • Collaborate with the management team to make sure that the entire company is aware of compliance requirements and issues and update regularly
  • Ensure that all compliance needs are met and as set out by holding company internal audit requirements, performed annually.
  • Assist the FD with statutory records and keep up to date records on file for tender purposes.
  • Implementation of holding company and local business unit policies.
  • Ensure compliance costs are contained within the allocated spend annually.
Disaster Recovery / Business Continuity

  • Manage the Disaster Recovery process on an annual basis in conjunction with holding company and business unit
  • Ensure actions are taken from the annual DR testing to highlight concerns and improve system
  • Liaise with each Portfolio Director on a quarterly basis to ensure that their individual Recovery Task Lists are current and that they have updated the document for the Business Continuity process
  • Manage the Business Continuity process for the company and ensure the document is always updated with the information as received from the Portfolio Directors.
  • Test the BCP on an annual basis
  • Ensure actions are taken from the annual BCP testing to improve system. Highlight areas of concern
  • Ensure that staff are trained on BCP on an annual basis
  • Plan ahead for any expenses which need to be budgeted for in the following year.


This list is not exhaustive, any other duties and responsibilities may be required by the company to fulfil your role of Compliance Manager.

Knowledge/Skills/Competencies

  • Strategic/Entrepreneurial skill essential
  • Must be able to look at situations from a business perspective when analyzing legal and compliance risks.
  • A firm understanding of the rules, laws, regulations, and standard industry practice of the exhibitions sector.
  • Experience reviewing and drafting contracts and policies.
  • Sound understanding of administrative and contractual law.
  • Superior knowledge of commercial law, contract law and commercial transactions law.
Analytical skills required - Must be able to quickly analyze the applicable landscape and possible outcomes to provide accurate advice to management

  • Computer Literacy
  • Must do business ethically, honestly and with integrity towards clients and the Company
  • Basic financial understanding
  • Selfmotivation and the ability to work without constant supervision
  • Ability to work under pressure to meet deadlines
  • High ethics and integrity required

Qualifications:

  • LLB
  • 3 years post articles experience, either in practice or as part of an inh

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