Legal Departmental Assistant

2 weeks ago

Cape Town, Western Cape, South Africa The British American Tobacco Group Full time
BAT is evolving at pace - truly like no other organisation.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day.

Come be a part of this journey BAT IS LOOKING FOR A LEGAL DEPARTAMENTAL ASSISTANT SENIORITY LEVEL:
Non Management

FUNCTION:
Legal

SALARY RANGE:
Competitive salary + excellent benefits + market leading bonus

LOCATION:

Cape Town, South Africa ROLE POSITIONING AND OBJECTIVES You will be providing secretarial and administration support to the Legal & Security department whilst ensuring administrative and clerical duties are efficient and effectively performed for the smooth running of the departments WHAT YOU WILL BE ACCOUNTABLE FOR Perform a secretarial function to assist in the daily administration activities including:filing of documentation and electronic data/information, opening new files, circulation of reading materialCo-ordinate Workgroup schedule in respect of Records Management Accurate, speedy typing, drafting of memos and letters as appropriateProcessing of incoming mail, clearing and distributing of mail, messages, photocopying, typing and forwarding of faxesAction requests for new joiners, leavers, manager requests, folder access, moving, etc.

Compile / collate monthly reports and submit combined report before deadline.
Review and update department Year Planner.
Team coordination and meetingsExpense managementProcess CE's as per TaO processes.
Manage intercompany recharges and financial process.
Track budget tracking and prepare monthly reporting. Draw Activity Based Budget Reports to keep track of expenses.
Manage Procurement and payment process.
Process quotes and invoices. Generating electronic purchase orders. Keep records of all debit notes paid; follow up payments where necessary.
Process Journals
  • All service providers.
Processing/obtain relevant approval of Capital Expenditure Requests.
Create new vendors and update existing vendors on TaO.Draw Vendor Reports from SAP for status of payment to Vendors.
Monthly control of expenditures for entire departmental team i.e. budget variance report, journals arising from discrepancies on variance report, including operating cost and project cost.
Open Commitments Manage i.e. close, extend delivery date.

Support in budget management to ensure come within budgetVendor/CRA ManagementESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE Around 3 years secretarial and/or administrative assistant experience in a medium to large concernExperience of reporting to a Senior Manager and/or working with senior management teamsFully bilingual, excellent English written and verbal communicationHigh degree of PC literacy and proficiency in personal productivity tools (MS Office, Lotus Notes and SAP)Excellent telephone manner with an overall pleasant dispositionOutstanding interpersonal skills with the ability to liaise effectively at all levelsMethodical attention to detail with excellent organisational skillsFlexible work styleExcellent performer under pressure to meet deadlinesShow willingness to work in a co-operative environment with common objectivesIs discreet and maintains confidentialityWE ARE BAT At BAT we are committed to our Purpose of creating A Better Tomorrow.

This is what drives our people and our passion for innovation. See what is possible for you at BAT.

Global Top Employer with 53,000 BAT people across more than 180 marketsBrands sold in over 200 markets, made in 44 factories in 42 countriesNewly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations Diversity leader in the Financial Times and International Women's Day Best Practice winnerSeal Award winner – one of 50 most sustainable companies BELONGING, ACHIEVING, TOGETHER Collaboration, diversity and teamwork underpin everything we do here at BAT.

We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals.

Come bring your difference

#J-18808-Ljbffr

  • Legal Departmental Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa British American Tobacco Full time

    BAT is evolving at pace - truly like no other organisation. To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey BAT IS LOOKING FOR A LEGAL DEPARTAMENTAL ASSISTANT SENIORITY LEVEL: Non Management FUNCTION: Legal SALARY RANGE: Competitive...

  • Legal Departmental Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa British American Tobacco Full time

    BAT is evolving at pace - truly like no other organisation.To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journeyBAT IS LOOKING FOR A LEGAL DEPARTAMENTAL ASSISTANTSENIORITY LEVEL:Non ManagementFUNCTION: LegalSALARY RANGE:Competitive salary + excellent...

  • Legal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Zeal HR Full time

    An exciting opportunity has become available within the Construction Services industry, for a Legal Assistant / Paralegal. The position is based in Cape Town or Pretoria.REQUIREMENTS: Paralegal Diploma / Law Degree Relevant experience in either private practice or inhouse legal division Previous exposure to the built environment will be...

  • Legal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Macdonald & Company Full time

    Location:Cape TownSalary:260,000Job Type:PermanentReference:68362Job Summary: Our client has a successful track record dating over 80 years and is still standing at a competitive point in the market. They manage, develop, and rent out properties all over Cape Town. The business focuses on residential, commercial, and industrial as well as retail spaces. With...

  • Legal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Atlanta Family & Immigration Law Full time

    Required Qualifications: Excellent written and verbal communication skills Ability to build rapport with employees, clients, court representatives, and able to work within a team Experience with Microsoft Suite and Adobe Acrobat Ability to prioritize and multitask Detailorientated and extremely organized At least 1 year of experience working as a Legal...

  • Legal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Z-Fin Full time

    About the role:In this role, you will play a vital part in assisting our legal team. Your responsibilities will include; Preparing and send out clearance certificates Drafting proposals as required Daily communication with clients, creditors and relevant internal departments.\ Handling general administration tasks.Application Deadline: 2024/06/21

  • Legal Assistant/secretary

    2 weeks ago

    Cape Town, Western Cape, South Africa Parvana Strategic Sourcing Full time

    Job listing Job detailsJob InformationIndustry Property & Real EstateJob ID J104343City Cape TownProvince Western CapeCountry South AfricaPostal Code 8001Client Details: Our client is a real estate company specialising in property management, investment, and development within both the residential and commercial property sectors. With a focus on customer...

  • Legal Assistant and 08 Driver

    2 weeks ago

    Cape Town, Western Cape, South Africa Bridgena Barnard Personnel Group Full time

    Cape Town CBD R per month Legal entity needs an experienced Legal assistant to assist in document deliveries to court / Deeds Offices and correspondent firms.Matric essentialValid Drivers 08 / EB license essential 4 years in a similar role within the legal industry is not negotiableWord / excel / Outlook requiredMessenger dutiesVisit Deeds Offices and...

  • Assistant to Head of Group Legal Services

    2 weeks ago

    Cape Town, Western Cape, South Africa Intelligent Debt Management Full time

    Qualifications: LLM degree specialising in commercial law/contracts. Admitted attorney. Minimum of five years of appropriate postarticle work experience.Responsibilities:Legal Service Coordination: Coordinate and render all group legal services, including company secretarial, HR, risk and compliance, complaints resolution and legal insurance activities...

  • Assistant Legal and Credit Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Full Circle Resourcing Full time

    Assistant Legal and Credit Manager (Retail / Franchise) Western Cape (Cape Town N/S Located) - FC0QW35W33WMPOSITION:PermanentCOMMENCEMENT: As soon as possibleJOB OBJECTIVE: To ensure organisational compliance in respect of all Relevant legislation within the franchise division Maintenance and control of all draft agreements Legal drafting Control and...

  • Sales Agent

    2 weeks ago

    Cape Town, Western Cape, South Africa Legal & Tax Full time

    Call Centre Sales Agents - Legal & Tax Services, Cape TownAbout UsLegal & Tax Services (Pty) Ltd is an authorized financial services provider FSP No We provide our members with affordable subscription-based services that enable them to access professional advice, assistance and insurance cover through a focused suite of products ranging from legal expense...

  • Legal Secretary/front Desk Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa HR Objectives Recruitment Full time

    Established boutique legal firm has an opening for a Frontdesk Assistant/Legal Secretary tooffer support at Directorship levelDuties include: direct client liaison, switchboard operation, boardroom/conference room bookings, parking reservation bookings, legal electronic diarising (court dates, etc.), legal searches CIPC, Deeds Office, opening client files,...

  • Legal Advisor

    2 weeks ago

    Cape Town, Western Cape, South Africa Allan Gray Full time

    Job Summary: As part of the Group Legal department, provide legal services to the business. This entails ensuring that the legal and regulatory business needs are satisfied by providing legal expertise and support for all legal and legalrelated matters, as well as for certain regulatory compliancerelated matters and company secretarial matters. You will,...

  • Legal Admin Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa RJPersonnel Full time

    2yearsConduct Legal Research for the Regional Court President/Chief Magistrate.Provide Administrative functions to the Regional Court President/Chief Magistrate.Compilation of statistics. Case Flow management.Assisting Regional Court Registrar.Qualifications and Experience:Matric certificate or equivalent qualification.An LLB Degree or an equivalent...

  • Virtual Assistant Agency Seeking Virtual Legal

    2 weeks ago

    Cape Town, Western Cape, South Africa OBM Solutions Full time

    Job Title: Virtual Legal Assistant (Part-Time)Company: OBM SolutionsLocation: RemoteDuration: 3 months (with potential for contract renewal)Hours: 4 hours per dayAbout Us:OBM Solutions is a virtual professional services company. We are an outsourcing partner in the admin, marketing, legal, and operations management business functions of our Northern America,...

  • Legal Claims Assistant Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Intelligent Debt Management Full time

    Legal claims assistant manager - Cape Town CBDWe are looking for a motivated self-starter for the new Legal claims division for Debtbusters Legal. Debtbusters Legal will provide personal lines legal insurance policies to its customers.The incumbent will be responsible for the creation and management of the new Legal claims division which will...

  • Legal Advisor

    2 weeks ago

    Cape Town, Western Cape, South Africa Zeal HR Full time

    Legal AdvisorINTRODUCTION:An exciting opportunity has become available within the construction industry, for a Legal Advisor. The position is based in Plattekloof, Cape Town.REQUIREMENTS: Paralegal Diploma / Law Degree Relevant experience in either private practice or inhouse legal division Previous exposure to the built environment will be...

  • Legal Counsel

    2 weeks ago

    Cape Town, Western Cape, South Africa Engineered Sourcing Full time

    Green field development and securing of land rights on both private, communal and state-owned land. Including the drafting and negotiation of option agreements; lease agreements; servitude agreements; way leaves and any other agreement required to ensure that project has rights to develop, construct and operate the project. Together with providing strategic...

  • Assistant Director

    2 weeks ago

    Cape Town, Western Cape, South Africa Western Cape Department of Health Full time

    Closing Date- 2024/05/27- Reference Number- WCG Tracking Number- DSD 02/2024- Job Title- Assistant Director: Corporate Service Relations Management, Ref No. DSD 02/2024- Department- Social Development- Salary level- 9- Enquiries- Ms R Patel at Job Type- Permanent- Location - Country- South Africa- Location - Province- Western Cape- Location - Town / City-...

  • Legal Intern

    2 weeks ago

    Cape Town, Western Cape, South Africa Pepkor Full time

    POSITION:LEGAL INTERNLOCATION:CAPE TOWN, WESTERN CAPE (12 MONTH CONTRACT)PURPOSE OF THE POSITION:KEY RESPONSIBILITIES: Conduct legal research on a variety of topics Draft legal documents, including contracts and agreements Assist with audits within the legal department (lease agreements vs retail management program system) Update and maintain legal documents...