Debtors / Creditors Administrator

2 weeks ago

Cape Town, Western Cape, South Africa Continuum Personnel Services Full time
Efficient processing of invoices when supporting documents are in place.

  • Ensure that invoices are accurately mailed or couriered to the correct addresses.
  • Timeous printing of debtors' statements
  • Ensure debtors' statements will be mailed to the correct addresses as per the client contract requirements for supplier invoicing.
  • Verify with customers that they possess all the necessary documentation.
  • Resolve any outstanding debtor's/creditor's queries without delay.
  • Follow up with overdue debtors according to invoice due dates on a daily basis.
  • Early reporting of possible bad debtors/debts or delayed payments address with Division Head if needed
  • Submit Credit Note Application with all required documentation, for authorization/signatures.
  • Timely processing of Credit Notes
  • Ensure that the Credit Notes are filed properly with all supporting transactions attached.

Reporting

  • Generate a report in Excel with detailed export information after the end of each month, following the standard set. To be submitted the first week after month end.
  • Reporting checks for division.
  • Export Age Analysis after Month-End and draw up Excel summary of the amounts overdue.
  • Update Excel summary on daily basis as per Age Analysis and latest debtor's collection information
  • Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client.
  • Assist the Division Head on adhoc tasks as per deadlines and work scope given by Division Head

Customer and Stakeholders

  • Develop and maintain relationships with internal and external role players
  • Develop a climate to facilitate teamwork
  • Ensure Compliance to relevant legislation and Company procedures
  • Adheres to SARS legislation on all processing
  • Adheres to Company policies and procedures i.e. health, safety, security, OMM Company procedures etc.

Maintains confidentiality and operate with integrity

  • Shares information readily when appropriate
  • Treats colleagues with respect and maintains confidentiality
  • Maintains high ethical standards both personally and professionally

Competence Requirements

  • Attention to detail and ensure accuracy
  • Computer literate: MS Office, Excel, Electronic Banking
  • Strong analytical and numerical skills
  • Strictly deadline driven
  • Selfmotivated and output driven
  • Good communication skills (written and spoken)
  • Systems orientated
  • Be able to cope under pressure
  • Planning, coordinating and prioritising
  • Timeous processing of receipts on Bank account to customer accounts
  • Receipting, banking and processing of cash payments on a weekly basis to customer accounts

Education:

  • Diploma (required)

Experience:

  • Debtors / Creditors: 3 years (required)
Microsoft Office: 4 years (required)
Microsoft Excel: 4 years (required)
Electronic Banking: 3 years (required)

Ability to Commute:

  • Cape Town, Western Cape (required)

Ability to Relocate:

  • Cape Town,

Western Cape:
Relocate before starting work (required)

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