Pa and Receptionist

3 weeks ago


Johannesburg, Gauteng, South Africa Curiska (Pty) Ltd Full time

The position of administrative assistant consists of being responsible for providing administrative and clerical services in order to ensure effective and efficient operations.

***
Tasks

  • Answer phone calls and direct calls to appropriate parties or take messages;
  • Personal Assistant to Directors for work and personal matters
  • Buying office things / Run arounds for office and directors
  • Set up meetings
  • Monitor and manage diaries and deadlines for Directors
  • Attend meetings to record minutes;
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
  • File and retrieve corporate documents, records, and reports;
  • Greet visitors and determine whether they should be given access to specific individuals;
  • Make travel arrangements for executives;
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work;
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software;
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Qualifications and requirements

  • High school diploma or equivalent;
  • Ability to give full attention to what other people are saying, and to actively look for ways to help people;
  • Ability to adjust actions in relation to others' actions, and to manage one's own time and the time of others.

Competencies (in order of importance)

  • Integrity — Job requires being honest and ethical.
  • Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
  • Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
  • Cooperation — Job requires being pleasant with others on the job and displaying a goodnatured, cooperative attitude.
  • Concern for Others — Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.
Basic Computer Skills

  • Microsoft
  • Excel
  • PowerPoint
  • Outlook
  • Word

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