Executive Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa FirstRand Full time
About us, purpose, experience and qualifications

about us:

purpose:

  • In partnership with the coheads of Corporate Finance and the leadership teams in the business, drive the growth of CFD by assisting to shape and deliver on the CFD strategy and vision; project manage various key strategic initiatives; and ensure delivery of the key objectives of the coheads of CFD

experience and qualifications:

  • Relevant postgraduate degree with 3 5 years' financial services, preferably banking experience.
  • Additional requirements:
  • Sound knowledge of the core business functions and how the functions interconnect
  • Understanding of programme and project management principles
  • Relevant industry knowledge
  • Sound business and financial acumen
  • Strong research skills
  • Strong Microsoft Office suite capabilities particularly Excel, PowerPoint
  • Power BI competence
  • Competencies:
  • Strategic thinking
  • Excellence orientation
  • Building strategic relationships
  • Assertiveness
  • Verbal and written communication
  • Monitoring and measuring
  • Analysis and attention to detail
  • Driven and high work rate
  • Presentation and facilitation
  • Problem solving
  • Organisation skills
    additional requirements:

responsibilities:

  • Stakeholder relationship management:
  • Initiate dialogue to build professional working relationships with all stakeholders, displaying excellent abilities to listen, advise, influence, negotiate and present at all levels
  • Lead and facilitate difficult conflict situations into consensual agreements
  • Integrate opinions and information provided by various sources to make strategic decisions
  • Adapt communication styles to meet the needs of different audiences
  • Find opportunities to leverage relationships and promote knowledge sharing, ideas and insights
  • Identification, planning, coordination and/or execution of strategic projects / initiatives:
  • Assist with the development and roll-out of strategy and business plans
  • Specific responsibility for CFD digitisation strategy
  • Prepare for and facilitate workshops to develop strategies
  • Action items and key issues requiring resolution; monitor to ensure actions are completed by the right people at the right time
  • Assist the business to address strategic problems and answer strategic questions
  • Monitor and adjust strategic frameworks as required
  • Take responsibility for the endtoend management of projects, setting out the scope of work, developing a project plan, projectmanaging internal and external resources and driving the initiative to completion
  • Providing decision support through data gathering, information analysing and presenting considerations to relevant stakeholders
  • Liaise with internal and external advisors and stakeholders on strategic projects; stakeholders include the CFD Exco and team leaders, IBD coheads, IBD exco members CCG, ICG and SCG heads and relevant sector heads
  • As required by specific projects, create governance structures and dashboard metrics to monitor progress against strategy and highlight initiatives / risks
  • Research, analysis and integration of proposed solutions:
  • Conduct local and international research on corporate finance developments e.g. competitor analysis, sector research, etc.
  • Benchmark research against peers and global best practice
  • Cut to the core of a vast volume of information and prioritize what is relevant to understanding specific issues and trends in the broader environment; know who to contact for specific information
  • Administrative:
  • Work with the PA's in CFD to schedule CFD Exco and other relevant meetings
  • Project managing CFD Exco meeting preparation and creation of relevant meeting materials; capturing key output / next steps and tracking the completion of these
  • Coordinating calendars
  • Planning and executing CFD's business forum, strategy sessions and offsites
  • Working with CFD PA's and other team members to plan weekends away and social events for CFD
  • Coordination of CFD's contribution to the annual Conference including award nominations
  • Assume overall responsibility for managing CFD's workbench data, working with the relevant team members in CFD
  • Coordination / execution of relevant reports, presentations, speeches and other written material:
  • Handle documentation that requires the attention of the co-heads of CFD and prepare reports on various matters
  • Monitor CFD market share in M& A, general corporate finance and equity capital markets with various providers
  • Operational and technical support:
  • Keep the coheads of CFD informed of various activities within and outside the Group
  • Analyse, review and/or assist with issues of an operational or technical nature
  • Followup on assignments / tasks delegated by the Head of IBD
  • Selfmanagement, teamwork and alignment with group values:
  • Selfmanagement:
  • Demonstrates pride in the organisation's brand, services and products by consistently delivering on the brand's prom

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