Fixed Asset Administrator

2 weeks ago

Johannesburg, Gauteng, South Africa AJ Personnel Full time

Main purpose of the job:

  • Responsible for full asset function, including capitalization, asset tagging, verification, disposals, deletions, transfers, reconciliations, reporting & liaising with site

Location:

  • 31 Princess of Wales Terrace, Parktown - Johannesburg

Key performance areas:

  • Ensure effective clearing of asset suspense accounts and report on updates timeously
  • Ensure correct documentation and information are obtained, tax invoice agrees to a suspense account, signed, dated delivery notes, correctly signed off the disposal, transfer forms, and authorization for deletions obtained
  • Timeous and accurate processing of all asset functions, including Fixed Assets and Small Assets, in accordance with company policies
  • Obtain additional information required for assets (serial numbers, custodian, location, etc.) and update accordingly
  • Ensure month-end checks are conducted and signed off
  • Conduct asset verification and take the relevant action to ensure that all assets are accounted for
  • Physical verification is conducted on sites where there is greater risk, based on the asset quantity and value
  • Email verification is conducted on sites where there is lesser risk, based on the asset quantity and value
  • Assets are all tagged with asset number and/or USAID sticker where required
  • Ensure that all verifications are correctly signed off, by 2 people, dated, and saved
  • Post verifications ensure effective maintenance and updating of the Asset register and asset listing to ensure that all records are complete and up to date with the latest information
  • Adherence to systems, procedures, and policies, to company and departmental guidelines
  • Compilation and submission of documents for audit (statutory and donor audits)
  • Communication with the Grants team, site staff, and other internal departments
  • Maintain a manual and electronic filing and storage system as required per WHC policies and procedures

Required minimum education and training:

  • Grade 12
  • Finance related Diploma or Degree will be an added advantage
  • Must have a driver's License

Required minimum work experience:

  • Minimum 1-year accounting system processing experience with general administration experience
  • Experience with fixed assets will be an added advantage

Desirable additional education, work experience, and personal abilities:

  • Experience in any accounting system is advantageous & a very good understanding of accounting
  • Strong Microsoft Excel skills
  • Excellent communication skills (both written and oral)
  • Self-motivated, effective self-management, confident & assertive
  • Good team player
  • Good time management skills
  • Organized, systematic, proactive, adaptable, resilient & deadline-driven
  • Ability to work overtime when required
  • Able to travel to visit sites as and when required
  • Establish and maintain effective working relationships with other staff, managers, and clients
  • Able to work in a pressurized environment, manage large volumes, demanding customers & interruptions; while maintaining attention to detail

TO APPLY:

  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please Apply Online.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • The closing date for all applications: 31 May 2024.
  • Note AJ Personnel is fully POPI compliant.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

  • AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
  • Wits Health Consortium will only respond to shortlisted candidates.
  • Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
  • AJ Personnel does not have any salary or other information regarding the position.

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