Office Administrator: Aviation Weather Centre

2 weeks ago

Centurion, Gauteng, South Africa The South African Weather Service (SAWS) Full time
The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Forestry,

Fisheries, and the Environment (DFFE) and is governed by a Board. The organisation is an authoritative

voice for weather and climate related services in South Africa and is a member of the World

Meteorological Organisation (WMO) to fulfil a range of international obligations of the government.

South African Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence

providing innovative solutions to ensure a weather-smart region, sustainable development, and

economic growth.

The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic

person to undertake the role of:

Office Administrator:
OR Tambo International Airport

Total salary package:
Negotiable

(Ref.
WS05/082023)

Centre:
Aviation Weather Centre

Job Summary:

  • To provide efficient Aviation related administration services to the Aviation team and their
stakeholders, assist with ensuring the department's compliance with the relevant

legislation, SAWS policies and procedures, as well as the requisite Total Quality

Management processes.

  • Act as the first point of call when there are incoming calls from the department's external
stakeholders

  • Performing daytoday organizational support activities which are aimed at ensuring that
the departmentunit is administratively functional and that strategic goals such as skills

development and communication are met.

Key Performance Areas:

  • Administrative, operational, and any other functions as may be directed
  • Management of all diaries, including the scheduling of meetings electronically in
- available time slots

  • Arrangement of meetings and logístical requirements thereof
  • Ensure that meeting minutes are accurately captured, distributed and resolutions are
- implemented

  • Assisting with budgeting and management of the office's finance throughout the financial
period

  • Procurement of goods and services for the department
  • Coordination of income and expenses for the Aviation Weather Centre
  • Asset control and inventory.
  • Establish and maintain an effective filing system for the department
  • Travel & accommodation arrangements for the team
  • Assist the team with compliance to performance management cycles
  • Play an active role in the Implementation and maintenance of the Quality Management
System for the Aviation department

  • Liaise with internal and external stakeholders.

Minimum Requirements and Attributes:

  • A National Diploma in Administration or equivalent qualifications in a related field
  • A minimum of 2 years' experience in a similar role
  • Excellent communication skills (written and verbal)
  • Meticulous attention to detail
  • Ability to work under pressure with strict deadlines.
  • Good interpersonal skills and stakeholder management

Please Note:

Enquiries for the above-mentioned positions must be directed to
:Ms. Nokubonga Mkhize, at

Tel
qualifications).

Closing Date: 31 August 2023

Note:
Those who have previously applied are encouraged to reapply.

Recruitment Agency applicant submissions will not be considered.
Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE

position and preference will be given to females, Africans, Indians and Coloureds (AIC).

contacted within 3 months after the closing date of this advertisement, please accept that your

African Weather Service is an equal opportunity employer.

Record Reference HCM-ADVERT- OFF-ADMIN

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