Procedure Controller

2 weeks ago

Durban, KwaZulu-Natal, South Africa Tych Business Solutions Full time

Qualifications:

  • B.Com (Accounting/Auditing/Internal Audit) or CIA qualification, or Similar

Experience:

  • At least 3 years experience in an internal or external audit environment
  • Min of 2 years's in an operational role whereby you actively identify risks and solutions to mitigate them.
  • Previous experience in a Logistics or FMCG environment would be advantageous
  • Solid understanding of risk associated within a large organisation
**Duties:
- **
Improved Operational Control:
  • Undertaking methodological studies to improve work procedures and processes in order to improve productivity and efficiency
  • Develop and recommend improved operational business procedures to Senior Management and provide the required support to implement these changes.
  • Conduct procedural compliance reviews on allocated sites, provide recommendations on all non
- compliance issues and ensure that management implement corrective action.

  • Provide guidance to the Region's Logistics Managers and Regional Finance Managers in terms of the requirements of business processes and LOA (Limits of Authority).
  • Leading special projects and providing the business with key output from such projects with a view of risks associated with these projects
  • Ensure all operational business processes are accurately documented and ensure all changes are communicated to operations accordingly.
  • Investigate and define requirements for improved business processes, document the requirements, interface layouts, data flows, screen and develop report layouts
  • Oversee the implementation of new systems, working closely with developers and a variety of end users to ensure technical compatibility and user satisfaction
  • Assisting the business to keep up with technical as well as industry sector developments Render a project coordination and management role at times
  • Coordination of relevant systems integration between systems and understanding of how the data flows.
  • Oversee and manage the national stock count process, attending stock counts at depots, conducting system integrity checks, documentation control, and physical stock audits
  • Review and oversea controls over returnable packaging including review of CHEP system reconciliations.

Compliance Audits:

  • Conducting system and compliance audits.
  • The focus of these audits will be the respective hubs in each region.
  • Further audits of satellite and depots in the Inland and Coastal region will also be required.
  • Compliance audits will cover all operational reviews at each depot.

This will include inter alia:
Sales, Finance, Warehousing, Distribution, Administration, Human Resources, Risk Management and SHEQ

  • Report on deviations to Site Management and ensure all deviations are corrected with monthly followup.
  • To enforced and monitor quarterly Control Self Assessments and hold workshops to improve site scoring with regular followups.

Key Performance Indicators:

  • Monitor and review key operational performance indicators. Interact with Senior Management to ensure operational control within the respective region is effective.
  • Develop and circulate national risk KPI
  • Obtain weekly feedback on key concerns for national KPI

Internal Audit & External Audit:

  • Liaise with Internal Audit and External audit with regard to scope and outcome of work performed. Ensure required information for audit purposes is accurately and correctly delivered.

Stock Counts:

  • Attend monthly stock counts at depots and regional outside storage facilities on a regular basis and ensure compliance with stock count procedure.
  • Undertake the required procedural investigations to ensure warehouse integrity before the stock count takes place.

Governance:

  • Ensuring that ethical standards and the requirements of the group policies are adhered to Report and or escalate any areas of non
- compliance appropriately

Information and Data Management:

  • Ensure team members accurately and regularly captures data onto the information system to enable access to reliable data and reporting for trend analysis and decision making
  • Share relevant data with management teams to enable reliable business decision making Recommend and implement GRC role mitigation controls

Effective Teamwork & Self-Management:

  • Take ownership and accountability for tasks and activities and demonstrates effective self
- management in terms of planning and prioritizing, and self-development

  • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained
  • Informing relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution
  • Supporting and driving the business core values
  • Managing colleagues and client's expectations and communicate appropriately
  • Demonstrating a willingness to help others and "go the extra mile" to meet team targets and objectives
  • Champions training and develo

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