Sage Evolution Office Administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa Affirmative Portfolios Full time

Finance ~ Office Administration ~ Warehousing and Transportation

Durban
***:
Office Administrator - DURBAN

Salary between R R p/a

Duties and Responsibilities
The office administrator role is to coordinate office activities and operational outcomes so that efficiencies are brought into the business as well as governance and compliance to company policies is adhered to: This will include the following:

  • Provide administrative support to the senior administration staff as well as the senior finance management structures of the business. This includes the group finance administrator and the group CFO.
  • Create and update records, on an advanced database and technology programme.
  • Track stocks of office supplies and place orders when necessary.
  • Submit timely reports and prepare weekly and monthly reports and presentations to the directors of the business.
  • Assist colleagues whenever necessary.
  • Work very closely with the sales, marketing and deal making team. This consists of a team of 11 individuals nationally.

Daily, weekly, and monthly activities

  • Check payment update from the group finance manager
  • Alert the reps on job cards, this includes the following:
  • Creating new customer profiles on Sage Evolutions using the information on the job card.
  • Ensure that the job cards are produced accurately with all the required information.
  • Capture and verify all customer details are correctly on the Sage Evolution.
  • Payment terms to the customer is accurate and is captured on Sage Evolution.
  • Correct stock coding on Sage Evolution
  • Double check the costs of each item and that the job cards and quotations all tie up and is accurately reflected.
  • Find the correct supplier or service provider and ensure that the order has been placed with that supplier.
  • Work with the complete invoicing process and ensure that the product i.e. (the customer's invoice is completely accurate in every way or form).
  • Produce all of the outstanding statements for a customer and ensure that the customer receives these timeously.
  • Handle switchboard lines from JHB, DBN and CPT for both the company and the sister company.
  • Check all the job cards that are active and send to reps/dealmakers to check what needs to be invoiced and when.
  • Capturing quotes accurately on Sage Evolution
  • Assist team members, senior team leaders, manager, and directors of the business wherever necessary.

Education and Training

  • Grade 12 (matric)
  • Diploma in Administration/Secretarial/Finance or operating ecosystems.

Experience

  • Experience in highvolume manufacturing, distribution, or logistics environment
  • Racking, shelving, and mezzanine flooring is an added advantage.
  • 3 years administration in office environment
  • Advance is required in the following:
  • Word; Excel; PowerPoint
  • Outlook (all functionalities)
  • Save Evolution (exposure and experience nonnegotiable)

Reporting Structure
The office administrator reports to the group finance manager, who then reports to the group and holdings CFO.

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