Finance Clerk

2 weeks ago

East London, Eastern Cape, South Africa Abantu Staffing Solutions Full time

Overview:


The Finance Clerk is responsible for keeping financial records updated, process business transactions, such as supplier invoices, disbursements, expense vouchers and receipts.

Performs a range of general clerical, accounting and bookkeeping support functions.

Minimum Requirements:

  • Grade 1
  • Diploma / Degree with Financial Accounting as a Major
  • Financial Accounting experience
  • High level of computer literacy including excellent Excel skill

Responsibilities:

Debtors:

  • Process manual customer invoices timeously
  • Ensure processing is in line with Month End Close timelines
  • Assists Finance Administrator with client enquiries

Creditors:

  • Supplier Masterfile maintenance with current supplier information
  • Matches the supplier invoice to the original purchase order, and delivery note.
  • Matches the credit notes to the discrepancies noted on the delivery notes.
  • Liaise with creditors for any queries
  • Communicates with suppliers to request invoices and statements
  • Ensure all Credit Notes are processed timeously
  • Ensure processing of supplier invoices and credit notes is in line with Month End Close timelines
  • Monitoring credit terms and limits with suppliers
  • Prepare Creditors reconciliations for review and approval by the Finance Administrator; and before payment is made.
  • Prepares Open Purchase order reports.
  • Prepares Creditors Accruals for the Finance Administrator to review in line with Month End Close timelines.
  • Capturing supplier invoices, supplier returns and rebates on SAGE.
  • Escalates issues with suppliers to the Finance Administrator timeously.
  • Create beneficiaries according to bank confirmation letters
  • Create and upload payment batches

Fixed Assets:

  • Prepare insurance claims (e.g., Vehicle theft, accidents, and stolen tools) completes forms and submits to Finance Administrator for review.
  • Ensures that the location and person responsible/ user of company assets such as computers, laptops and cellphones are always updated.
  • Responsible for issuing of cellphones and computers.
  • Responsible for submission of water meter reading to BCMM on a monthly basis and filling up the prepaid electricity for the East London office as and when necessary.

Monitoring fuel consumption:

  • Adding drivers and new vehicles on payment2
  • Checking cost of fuel consumption monthly (Fuel expense by mileage) and report to Management.
  • Checking fuel used every month by driver and report to Finance Manager.
  • Setting and monitoring the fuel fill ups of each vehicle and report to the Management.

Administration of Payments:

  • Administration of cash payments e.g., ensuring invoices are received and attached on advance requests.
  • Create beneficiaries according to bank confirmation letters
  • Create and upload payment batches

Competencies / Skills:

  • Good mathematical and computer skills.
  • Working knowledge of relevant software
  • Understanding of basic accounting principles
  • Understanding of internal controls
  • Accuracy and attention to detail.
  • Good communication skills.
  • Ability to work independently

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