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Assistant Information Specialist

4 months ago

Roodepoort, Gauteng, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

Direct Reporting Line:

Information Specialist

IIE MSA, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.

The IIE MSA Ruimsig campus in Roodepoort has a vacancy for an Assistant Information Specialist.

Duties and Responsibilities:

User Education

  • Continuously trains students on how to use Information Centre databases to enable them to research and access information required e.g. Ebscohost, Juta Law, Emerald, Sabinet etc.
  • Facilitates biannual and walkin presentations as joint presenters on Student Information Literacy Sessions and Lecturer information briefings.

Information Specialist Support

  • Drives The Independent Institute of Education (The IIE) Information Centre policies and procedures and ensures adherence to policies.
  • Supports the Information Specialist in training the Information Centre Student Assistants.

Information Centre Administration

  • Assists students and lecturers with research by searching for relevant articles and research material.
  • Provides guidance to students on academic writing.
  • Requests lecturing material from Publishers and sources additional material for Academic staff.
  • Monitors the performance of all functions of Information Centre automated Information Centre systems.
  • Updates new books on the Sirsi Dynix to ensure accurate record keeping.
  • Compiles journal content pages relevant to specific schools including newspaper articles.
  • Facilitates interInformation Centre loans to enable availability of resources to support students and lecturers.

Provision of Information Services

  • Facilitates academic support and training sessions on our digital learning platform.
  • Supports academic staff with research and sourcing academic material.
  • Conducts class visits and live interactive training sessions for students and lecturers.
  • Supports students on how to access, submit and reset passwords on Turnitin and Safe Assign.

Information Centre Resources Marketing

  • Designs interactive posters to market Information Centre resources on campus.
  • Arranges monthly displays according to the calendar set out by the Information Centre Manager.
  • Promotes Information Centre resources on various platforms using creative digital tools.
  • Markets teaching and learning resources to lecturers.
  • Presents information about teaching and learning resources and information services during information sessions.

Competencies required:

  • Interpersonal and communications skills
  • Problem solving skills
  • Best suited to a friendly, organised person who works accurately and is able to handle pressure
  • Attention to detail
  • Time management skills
  • Digital literacy skills
  • Working knowledge of MS Word, Excel, and PowerPoint
  • Understanding of library related technology (e.g. Law online databases, Sirsi Dynix, Emerald, Ebscohost, Sabinet. etc)
  • Commitment to excellent customer service

Minimum Qualification Requirements:

  • Minimum of Advanced Diploma/ Bachelor's Degree in Library and Information Science. Must have professional registration with LIASA.

Minimum Experience Requirements:

  • Minimum of 1 year of experience as an assistant librarian in a small to medium sized facility within an education environment and experience in academic compliance, functions / activities experience within a Higher Education environment.

Working Hours:

Assistant Information Specialist:

  • Monday to Thursday 11:0020:00 and Friday
  • 8:0017:00. This will be discussed further during the interview.
  • The Assistant Information Specialist will be required to work Saturdays in rotation with other team members.

The Head:
Academics retains the right to change the above working hours when required.

Working Conditions:

  • Reliable transportation required.

Salary:
Market Related

The IIE's MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.