Property Administrator

2 weeks ago

Northern Suburbs, South Africa Conova Full time

Responsibilities

  • Preventative maintenance through monthly inspections and ensuring repair work flagged correctly
  • Logging inspections reports and maintenance tickets
  • On site monitoring of suppliers working on properties
  • Supplier management (first level support)
  • Monitoring, setting up and ensuring scheduled maintenance is completed
  • Sourcing quotes / materials and/or suppliers
  • Arranging emergency repairs
  • Assisting PM with restoration projects
  • Dealing with maintenance queries
  • Ensure security cameras working
  • Ensuring properties meet compliance as stipulated by insurance and OHASA
  • Purchase supplies for relevant maintenance
  • Program access controls at 12 Plein street
  • Ensure all property keys and lists are up to date and stored securely

Responsible for property administration and rentals:

  • Open property files and keep updated records of all documents and property keys
  • Ensuring suppliers quotes and invoices are correct and submitted for payment
  • Update shared information platforms
  • Maintaining stock level checks for properties and purchases
  • Arranging for potential tenants or estate agent viewings
  • Ensuring that properties are ready before and after guests/tenants check in and out
  • Tracking various key deadlines such as guest /tenants check ins and handovers
  • Ensuring all relevant paperwork is completed, signed and filed for tenant occupation and handovers
  • Track damages after handover and record costs
  • Updating inventory lists and market related pricing for all properties for insurance
  • Tracking and filing rental agreements
  • Obtain market valuations of properties
  • Track and update compliance documents
  • Completing insurance claims details and logging incidents

Responsible for resource management:

  • First line support for cleaning staff & queries
  • Producing monthly schedule for cleaners and after hours shifts
  • Coordinating shift changes and communicating to staff

Support Role 1:

Responsible for backup office support:

  • Answering and directing phone calls / taking messages
  • Opening gates, meeting and greeting guests
  • Ordering of office supplies
  • Ensuring office infrastructure is in working order
  • First line support for staff with regards to infrastructure
  • Ensuring office is clean and tidy
  • Coordinating deliveries and arranging courier service
  • Scanning, photocopy, filing, shredding

Support Role 2:

Responsible for after hours telephone support:

  • Monitor and respond to calls after hours if primary resource not available
  • Ensure emergency / critical incidents are dealt with immediately through sending out on call supplier
  • Notifying of all other incidents to correct parties

Support Role 3:

Add value as a team member:

  • Actively support and contribute to team goals.
  • Actively participate and add value in team meetings.
  • Share knowledge and skills with team members.
  • Be receptive to input / feedback from team members.
  • Taking full accountability for tasks responsible for.
  • Jointly plan and execute projects with colleagues.
  • Jointly track and manage achievement of goals and objectives.
  • Ensure effective management of tasks when substantial time away from office will cause significant delays.

Personal Attributes:

  • Professionalism
  • Honesty
  • Reliability
  • Selfmotivated
  • Flexibility
  • Ability to work with all types of people
  • Integrity (to not abuse access to sensitive and confidential information)
  • Deadline driven
  • Service oriented
  • Disciplined, organised and able to work under pressure

Skills:

  • PC literate
  • Administration, organisational and
  • Communication
  • Time management
  • Conceptual ability, motivation and enthusiasm
  • Interpersonal skills
  • Decision making
  • Planning and facilitation skills
  • Problem solving
  • Attention to detail, accuracy

Work experience required:

  • Minimum 5 years experience in property industry and related admin
  • Familiar with google products gmail, google docs, task tracking and calendar
  • Familiar with small team, open office
  • Valid drivers licence & own vehicle

Package:

  • Provident Fund
  • Medical Aid
  • Bonus scheme
  • 20 days annual leave (plus Christmas week)
  • Technological infrastructure computer (laptop), wireless

  • Property Administrator

    4 weeks ago

    Northern Suburbs, South Africa Conova Full time

    **Responsibilities** - Preventative maintenance through monthly inspections and ensuring repair work flagged correctly - Logging inspections reports and maintenance tickets - On site monitoring of suppliers working on properties - Supplier management (first level support) - Monitoring, setting up and ensuring scheduled maintenance is completed - Sourcing...

  • Property Portfolio Administrator

    2 weeks ago

    Northern Suburbs, South Africa West Coast Personnel Full time

    Published Jan 13, 202 Location Northern Suburbs, Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly SalaryDescription:Leading Property Investment Group is looking for an experienced Portfolio Administrator with experience in the property / real estate industry.Requirements: NQF 4 in Real Estate or currently completing A minimum...

  • Property Sales Administrator

    2 weeks ago

    Northern Suburbs, South Africa West Coast Personnel Full time

    Published Apr 28, 202 Location Northern Suburbs, Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly SalaryDescription:Requirements: Matric / Grade 1 Valid driver's license and vehicle At least 2 years' experience in the property / real estate industry At least 2 years' experience in a similar role Fully computer literate (Word,...

  • Junior Property Portfolio Manager

    4 weeks ago

    Northern Suburbs, South Africa West Coast Personnel Full time

    Published - Jan 23, 2023 - Location - Northern Suburbs, Cape Town, South Africa - Category - Business - Job Type - Full-time - Salary Type - Monthly Salary **Description**: I am seeking a Junior Property Portfolio Manager to start as soon as possible. **Requirements**: - Matric + NQF 4 in RE or working towards NQF 4 - Valid driver’s license and own...

  • Junior Property Portfolio Manager

    2 weeks ago

    Northern Suburbs, South Africa West Coast Personnel Full time

    Published Jan 23, 202 Location Northern Suburbs, Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly SalaryDescription:I am seeking a Junior Property Portfolio Manager to start as soon as possible.Requirements: Matric + NQF 4 in RE or working towards NQF Valid driver's license and own vehicle Fluent in both Afrikaans and English...

  • Senior Property Portfolio Manager

    2 weeks ago

    Northern Suburbs, South Africa West Coast Personnel Full time

    Published Jan 5, 202 Location Northern Suburbs, Cape Town, South Africa Category Business Job Type Fulltime Salary Type Monthly SalaryDescription:I am seeking a Senior Property Portfolio Manager.Requirements: Matric + NQF 4 in RE Valid FFC and Registered with PPRA Valid driver's license and own vehicle Fluent in both Afrikaans and English MUST have...

  • Property Manager Administrator

    2 weeks ago

    Southern Suburbs, South Africa KLI Recruitment Full time

    Cape Town based company require a Property Administrator with the following:Relevant Tertiary Qualification _Property Administration/ Management_ Computer Literate _Excel / Pastel_ Minimum of 5 years of property management experience Knowledge and _experience with leases_ Maintenance and management of maintenance staff Budgets and costings Sourcing...

  • Property Administrator

    1 week ago

    Southern Suburbs, South Africa Growthpoint Properties Full time

    Job Title and Job Grade Property Administrator Job grade: B5 Job Purpose Provides administrative support to the Property Manager to manage a property portfolio. Responsible for administrating leases, debtor’s administration and recovery and building maintenance administration. Ensures that proper records are kept of all contracts and invoices. Prepares,...

  • Property Manager Administrator

    4 weeks ago

    Southern Suburbs, South Africa KLI Recruitment Full time

    **Cape Town based company require a Property Administrator with the following**: - Relevant Tertiary Qualification - _Property Administration/ Management_ - Computer Literate - _Excel / Pastel_ - Minimum of 5 years of property management experience - Knowledge and _experience with leases_ - Maintenance and management of maintenance staff - Budgets and...

  • Portfolio Administrator

    2 weeks ago

    Northern Suburbs, South Africa Dante Personnel Full time

    Western Cape, Northern Suburbs- (Market related)Property Investment group in Belville is looking for a Portfolio Administrator to join their teamMinimum requirements: NQF 4 or working towards completing your NQF Minimum 2 years experience in a similar role Experience with rentals Experience with Payprop 2 years administration experienceConsultant:Esmarelda...

  • Property Management Administrator

    3 weeks ago

    Southern Suburbs, South Africa Dante Personnel Full time

    Minimum requirements: Minimum qualification: Any property or financial related certificate or diploma is necessary Minimum 2 years' experience drafting lease agreements, drafting offers for tenants, following up on outstanding lease agreements, and creating and managing tenancy schedulesExperience in a debtors and creditors, preparing debit orders and...

  • Property Management Administrator

    3 weeks ago

    Southern Suburbs, South Africa Dante Personnel Full time

    Minimum requirements: Minimum qualification: Any property or financial related certificate or diploma is necessary Minimum 2 years' experience drafting lease agreements, drafting offers for tenants, following up on outstanding lease agreements, and creating and managing tenancy schedules Experience in a debtors and creditors, preparing debit orders and...

  • Property Management Administrator

    3 weeks ago

    Southern Suburbs, South Africa Adzuna ZA B C2 Full time

    Minimum requirements: Minimum qualification: Any property or financial related certificate or diploma is necessary Minimum 2 years' experience drafting lease agreements, drafting offers for tenants, following up on outstanding lease agreements, and creating and managing tenancy schedulesExperience in a debtors and creditors, preparing debit orders and...

  • Property Management Administrator

    2 weeks ago

    Southern Suburbs, South Africa Dante Personnel Full time

    Minimum requirements: Minimum qualification: Any property or financial related certificate or diploma is necessary Minimum 2 years' experience drafting lease agreements, drafting offers for tenants, following up on outstanding lease agreements, and creating and managing tenancy schedulesExperience in a debtors and creditors, preparing debit orders and...

  • Property Utility Manager

    1 week ago

    Southern Suburbs, South Africa Faircape Full time

    The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications, Utility Management, infrastructure installation, Property Management and related activities. An exciting opportunity for an **Property Utility Manager** **has become available for our Inpower Management...

  • Litigation Secretary

    2 weeks ago

    Northern Suburbs, South Africa Ergasia Placements Full time

    Our client is an energetic legal firm dedicated to delivering top-tier, client-centred services. Specialising in litigation, debt collection, labour law, and property law, the firm prioritises effective solutions for their clients. **EE: Open** **What we are looking for**: This role requires independent work, collaboration with legal professionals, and...

  • Propertyutility Administrator

    4 weeks ago

    Southern Suburbs, South Africa Faircape Full time

    The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications, Utility Management, infrastructure installation, Property Management and related activities. An exciting opportunity for a **Property **Utility Administrator **has become available for our Inpower...

  • Asset Management Officer

    1 week ago

    Northern Suburbs, South Africa The Aurum Institute Full time

    **Technical Responsibilities** - Sound knowledge Assets control and Management - Bar coding manage system and reporting - Knowledge and experience of Department of Health (DOH) Asset Management Systems especially on Global Fund Grant - Proven technical report writing and presentation skills - Coordinate, log, and storage of assets - Ensure distribution of...

  • Creditors Administrator

    4 weeks ago

    Southern Suburbs, South Africa CA Financial Appointments Full time

    Are you looking for a new exciting venture for 2023 in Creditors? If you are suitably qualified and experienced, please apply. **Responsibilities**: - Creditors - Ensure that all creditors are paid accurately and timeously - Validation of invoices and payment instructions received, prior to scheduling (expense list) and payment, as per policies and...

  • Propertyutility Administrator

    2 weeks ago

    Southern Suburbs, South Africa Faircape Full time

    The Faircape Group constitutes a group of companies with interests in a number of activities including Healthcare, Retirement Holdings, Telecommunications, Utility Management, infrastructure installation, Property Management and related activities.An exciting opportunity for a Property Utility Administrator **has become available for our Inpower Management...