Fire/sprinkler Sales Administrator

1 week ago


Bellville, Western Cape, South Africa Amakosi Fire Full time

Fire/Sprinkler Administrator Required.


The function of this role is to ensure that all administrative support functions are performed efficiently and timeously within a business unit or division.

To provide support operations by fulfilling various deliverables including:

maintaining planning schedules related to execution of maintenance works; assisting with scheduling of maintenance, servicing, and installation works with operations teams and clients; following up on the timeous execution of work deliverables and related sign-offs; ensuring timeous billing of clients for works completed; assisting with the drafting and submission of maintenance reports; following up with invoicing and compiling internal sales reports.


Attributes:
Assist with costing of works

Full administrative function

Scheduling of Service calls

Updating the Status Jobs and SLA

Arrange Technician access to sites for service calls.

Completion of health and safety files and all supporting documents where required.

Compiling of handover documentation where required

Procurement requests:
Material

Sub-contracting

Special equipment

Client reports and feedback.

Compile and send weekly Service Call Status reports to clients.

Ensuring that work completion documentation is delivered within agreed time frames for billing purposes.

Submitting payment certificates and job cards to finance to ensure billing in a timely manner.

Liaising and developing relationships with the sales leads/site supervisors/suppliers/finance.

Ensure that all admin documents are correctly filed: sales invoices, proof of delivery documents, purchase documentation.

Filing documentation generated by the Site Supervisors and Operations Teams.

Experience:

1 Years' experience in an operational administration role.


Good word processing skills using Word, Excel, PowerPoint - ability to format reports, work with tables, styles, spreadsheets, presentations, etc.

Organizational skills - well organized and able to prioritize.

Communication skills, a good telephone manner, and ability to represent the company.

Good writing skills - ability to draft and edit letters

Ability to speak and write English fluently and to work well in a high pressure environment.

Multi-tasking.

Attention to detail.

Problem Solving.

Reliable.

Efficient.

Customer focused.

Good Telephone Etiquette.

Knowledge of Site Works execution processes.

Knowledge of procurement and pricing.

Ability to maintain systems standards in an administration environment.

Communicate courteously and effectively at all levels both inside the Group/Division and to customers.

Self-discipline with a strong leaning towards accuracy and the performance of detail.

Good and effective communication skills, both English and Afrikaans.

  • Communication and negotiation skills.
  • 1 Year PASTEL experience

Job Type:
Temp to perm

Salary:
R10, R15,000.00 per month

Experience:

  • Pastel: 1 year (required)
Operational Administration: 1 year (required)
Service Administration: 1 year (preferred)

Expected Start Date: 2023/04/10
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