Procurement Manager

2 weeks ago

Pretoria, Gauteng, South Africa The Globevest Group Full time

Salary:
Market related

Location:
Kameeldrift, Pretoria

Job type:
Permanent

Industry:
Hospitality

Reference Number:
RDT.K.PM

COMPANY DESCRIPTION:


Our client, an upmarket Hotel and Conference Center in Pretoria, has a vacancy for a Procurement Manager to join their team as soon as possible.


JOB DESCRIPTION:


As a Purchasing Manager, one should work with suppliers to negotiate contracts for the purchase of required goods and keep accurate records of transactions trends.

Also, to assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting etc.

Assist with purchasing on special projects as assigned by senior management

MAIN DUTIES & RESPONSIBILITIES:

  • Implement sound purchasing policies, systems and procedures in accordance with Company standards
  • Monitor vendors for quality, service and price through standard purchasing specifications
  • Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased in conjunction with purchasing system supplier (Wanama)
  • Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers
  • A minimum of three independent genuine quotations must be obtained for items with a cost in excess of R7000
  • Establish contracts to ensure reduced pricing for all operating areas of the hotel in conjunction with purchasing system supplier (Wanama)
  • Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily
  • Ensures that all orders receiving dates are updated according to the suppliers promised delivery dates
  • Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis
  • Ensures & verifies that quotations are regularly updated, and suppliers new current price lists are maintained
  • Ensure the efficient operation of the Purchasing Department in all aspects
  • Research and identify new products and services for the hotel in the market
  • Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager
  • Checks explain if needed and approves delivered items discrepancy report regarding price and quantity order variances
  • Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels
  • Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly
  • On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons. Issues regularly slowmoving item lists
  • Identifies items for standing orders utilizing vendor's logistics for regular deliveries to the hotel based on approved highly consumed items
  • Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal
  • Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements
  • Approves all storeroom reorder requests, verifying quantities within the established Min/Max stock levels
  • Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties
  • Responsible for all purchasing functions, quotations, quality and availability
  • Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests)
  • Responsible for maintaining logical storeroom inventory levels operationally needed
  • Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability
  • Spotchecks entered system quotations, period validity quotes locked by, etc.
  • Ensures that the suppliers follow the rules relating to the hygiene of goods delivered
  • Ensure hygiene/health and safety standards in all storerooms
  • Keeps all records in a way that they can be checked at any time for information or audit purposes
  • Liaison with all HODs in terms of their purchasing requirements Maintains all documents, files and listings uptodate and performs his duties in the most efficient manner
  • Coordinate bimonthly and monthly stock count process for all inventory items
  • This includes preparation for counts/printing of stock sheets/input of closing stock quantities/printing of variances/produce of all other month end reports
  • Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks

EDUCATIONAL REQUIREMENTS:

  • Grade 1
  • Accounting or Financial qualification (Desirable)
  • Procurement / Purchasing r

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