Site Coordinator

2 weeks ago

Johannesburg, Gauteng, South Africa Anova Health Institute NPC Full time
Anova is an NGO that empowers people and changes lives.

Good health and quality of life is what motivates us to provide healthcare solutions and provide support to those who needs it most.


Jab Smart is an Anova project that was set up 2017 to respond to the specific needs of People Who Use Drugs (PWUD) in the City of Johannesburg (COJ).

As part of the key population group, PWUD's are at high risk of HIV infection and transmission, and high levels of stigma and discrimination.

As a result, the Jab Smart peer-led project delivers comprehensive healthcare and psychosocial support services to the PWUD's.


The project is implemented together with the COJ Health District, and it is supported by Global Fund through its partner NACOSA.

Anova is looking for a Site Coordinator to be responsible for the day-to-day management of all the site activities, including providing HTS services, engaging and sensitising stakeholders on the PWUD project, conducting outreach, providing harm reduction services, dealing with human rights violations, mobilising and referring potential clients for Opioid Substitution Therapy (OST), and linkage of PWUD's for further treatment and care.


Key duties and responsibilities:

Project Coordination

  • Lead and support the Peer Educators and larger outreach team in their respective region.
  • Coordinate outreach activities of peer educators
  • Coordinate training of Peer educators
  • Coordinate community HIV testing and counselling activities, and other screening services on outreach
  • Participate in individual supervision meetings with the peer educator and document individual session.
  • Identifies places where people who inject drugs congregate and send this monthly to the M&E copying the project manager
  • Responsible for updating and adding all the sites to the mapping tool monthly
  • Coordinate the distribution of harm reduction kits, needles and syringes, condoms and lubricants, and other materials during outreach to PWUD and partners.
  • Document and report all the missing project supplies, and assess the reasons given and take appropriate action.
  • Recruit clients to receive Opioid Substitution Therapy (OST) and submit the report to the project manager and M&E monthly
  • Provide and ensure that risk assessment is done per client,
  • Continuously the coordinator has to assess the number of harm reduction packs required for each client per week.
  • Ensure there are enough harm reduction packs to the site to cover the time until the next planned outreach date
  • Assess the psychosocial, human rights and risk elements of each client and make referrals to relevant departments. Include this update as part of your monthly narrative
  • Organise monthly district clean ups with people who inject drugs and other stakeholders in the region. Include this update as part of your monthly narrative
  • Organise small group discussions and coordinate with the Advocacy officer. Include this update as part of your monthly narrative
  • Identify female clients and ensure they receive all relevant services offered by the project.
  • Responsible for driving yourself and your team to the sites of work as and when required, and you should adhere to the Anova vehicle management policy
  • Ensure that all positive clients are linked to care via mobile or local facilities.

Project Administration

  • Keep records about services provided during outreach and submit these to M&E officer on a regular basis
  • Maintain regular contact with peer educators and follow up with them on performancerelated issues
  • Assist in the preparation of monthly schedules for peer educators and tracking attendance
  • Administer the HR policies and ensure compliance of project staff on timesheets, etc
  • Manage project vehicle and ensure daily checklists are done
  • Ensure that the office rentals are paid timely each month
  • Ensure all project supplies distributed are recorded
  • Ensure all your staff members have adequate PPE
  • Ensure all medical waste is managed as per the Waste Management SOP. All needles must be submitted to the Yeovile clinic
  • Submit office inventor to the project administrator each quarter
  • Submit weekly sign in registers to the project administrator.

Personal development

  • Participate in learning and development opportunities (trainings, workshops, information sessions etc.).
  • Stay abreast of developments in the fields of HIV/AIDS, STIs and TB.
  • Organise and encourage all staff members to attend debriefing and counselling sessions.

Organisational Responsibilities

  • Attend meetings, briefings, debriefing, staff meetings and other as directed to do so on a regular basis.
  • Represent the organisation with pride and ensure you adhere to the ethos and principles.
  • Represent the organisation on behalf of the programme.

Perform any other additional duties assigned by the line manager.

Minimum qualifications and experience:

  • Bachelor of Social Work, Nursing or Psychology or any other Social Science De

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