Project Administrator

2 weeks ago

Pretoria, Gauteng, South Africa International Union for Conservation of Nature Full time

Project Administrator - (GEF7 SLM), Limpopo:

Vacancy #:

6408

Unit:

ESARO South Africa Programme

Organisation:

International Union for Conservation of Nature (IUCN)

Location:

South Africa Country Office, Pretoria, South Africa

Reporting to:

Country Representative, South Africa

Work percentage:

100%

Grade:

A3

Expected start date:

01 June 2023

Type of contract:

Fixed-term (36 months)

Closing date:

11 May 2023

BACKGROUND
PLEASE NOTE THIS IS A LOCAL POSITION FOR S.
AFRICA NATIONALS OR THOSE WITH THE RIGHT TO WORK IN S.

AFRICA

LOCATION:

LIMPOPO

BACKGROUND:
The International Union for Conservation of Nature (IUCN);

Country Office:
South Africa is seeking to appoint an experienced Project Administrator to serve the project.

He/she will be a nationally recruited professional managed by IUCN, dually reporting to the IUCN South Africa Country Office and the Department of Forestry, Fisheries and the Environment (DFFE) and Department of Agriculture, Land Reform and Rural Development (DALRRD).

He/she shall be responsible for supporting the management of the project and will work under the supervision of the Project Manager
The Project Management Unit (PMU) will be headed up by a Project Manager (PM). The PM will take charge of all outcomes under Project Document. The PM will also have managerial responsibilities vis-à-vis the approval of payments within IUCN's system.

In view of her/his responsibilities to deliver these outcomes, the Project Administrator should be a competent in sustainable land management (SLM), the financing thereof and all related institutional aspects.

The post of Project Administrator will be a full-time post over the project lifespan.

This is a critical position, and it is important that person filling this position has a continuous global view of the overall project.

The Project Administrator s will assist the Project Manager in the coordination and execution of the project components.

JOB DESCRIPTION

MAJOR RESPONSIBILITIES:


The Programme is seeking the support of a Project Administrator - SLM to assist with programme coordination (support) duties for the effective and successful delivery of the programme through technical, admin (and financial) support required in the programme.


SPECIFIC DUTIES:


Assists in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.

Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
Monitoring and Evaluation (M&E) functions
Oversight of ESMF.

Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.

Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.

Serves as focal point for administrative coordination of programme/project implementation activities, secretariat to all project / steering committee meeting involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g.

recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.

Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.

Provides guidance/training to new/junior staff.
Performs other duties as assigned.

REQUIREMENTS

  • POSITION REQUIREMENTS:
Education;

  • A degree related to Agriculture or Environmental Management/Science or project management.
  • Work Experience;
  • A minimum of 3 years of work experience in programme or project administration, technical cooperation or related area is required.
  • Working experience in coordination and assisting execution of various project components related to the GEF and SLM is desirable.
  • Experience working in international organization is added advantage.
  • Experience in project admi

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