RFX-4933059-Project Administrator Services
2 weeks ago
The main goal of this role is to provide general administrative support for projects in CSD Portfolio and HOCR Programmes, ensuring their smooth operation.
Scope of Responsibilities:
- Schedule project meetings, including organizing catering when necessary.
- Support monthly PMO and executive reporting.
- Handle secretariat duties for programme steering committee meetings.
- Take meeting minutes.
- Update project schedules.
- Process and file programme documentation (physical and electronic).
- Review and track programme deliverables.
- Deal with project-related change management material.
- Assist with on-boarding / off-boarding and vetting of new programme team members.
- Manage travel reservations.
- Handle communications.
- Provide or assist with any other relevant services or tasks.
- Assist in compiling and maintaining essential project documentation to ensure project compliance with PMO standards and procedures.
- Organize and manage project information and reports to keep stakeholders informed about project status.
- Liaise with various internal and external stakeholders throughout the project life cycle.
- Update and maintain project schedules, highlighting any deviations.
- Maintain a project repository for accessibility and audit purposes.
- Schedule meetings, prepare meeting materials, record and distribute minutes, and follow up on action items.
- Record and maintain lessons learnt, risks, issues, and action logs.
- Coordinate project activities in the absence of the project manager.
- Maintain financial spreadsheets for payment tracking and vendor liaising.
- Coordinate strategic projects and operational programmes to support CSD's objectives.
- Higher Certificate (NQF 5) in Project Administration or Project Management.
- Two to five years' experience in project administration.
- Knowledge of project management with a focus on administration.
- Five to eight years' experience in project/programme management.
- Analytical and problem-solving abilities.
- Strive for continuous learning.
- Results-oriented mindset.
- Team player.
- Strong verbal and written communication skills.
- Flexibility and adaptability.
- Customer and stakeholder-focused.
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