Executive Personal Assistant Melrose Arch

2 weeks ago

Johannesburg, Gauteng, South Africa The Recruitment Council Full time
Represent the office of the PO/CFO to create a professional environment and image.

  • Act as the gatekeeper to the PO/CFO and handle issues discreetly in their absence.
  • Always uphold a confidential environment internal and external.
  • Build relationships with the relevant stakeholders internal and external.
  • Check availability and schedule appointments and meetings for the office of the PO/CFO and other Executives.
  • Plan and manage the PO/CFO and other Executive's diaries.
  • Monthly minutes for Finance and Actuarial meetings.
  • Quarterly minutes for Employment Equity meetings.
  • Preparation of monthly Trustee invoices.
  • Reconcile expense claims and ensure supporting documentation is available according to greed company policies and procedures.
  • Preparation of documentation: Presentations, reports, working documents, board packs, etc.
  • Minuting of meetings: e.g., Committee meetings or any other as required from time to time.
  • Other administrative support adhoc as required.
  • Research travel destinations and book travel requirements (i.e., the proximity of big cities to meeting venues).
  • Ensure relevant documentation and forex are completed/obtained in line with company policies and procedures.
  • Build, support, and maintain healthy diverse internal (peers/team members/managers) as well as external (service providers, etc.) relationships and implement remedial actions that were required to ensure the achievement of organizational goals.
  • Provide relevant and specialized technical support, where required, to peers and colleagues to ensure the achievement of objectives.
  • All duties are performed according to the company's Medical Fund Occupational Health and Safety guidelines and procedures.

Qualifications and Experience:

  • Grade 12 /Essential
  • Certification / Qualification in Business Administration / Preferred
years of relevant experience

Skills and Attributes:
Sound understanding and exposure to administration, minute taking, and governance processes within the services industry. Ability to deal with people at all levels while maintaining good and professional working relationships.

  • Capacity to undertake fine, analytical, painstaking work with exceptional attention to detail
  • Ability to work well in a team, as well as independently
  • Strong written and verbal communication skills and the ability to communicate efficiently
  • Ability to work to deadlines
  • Being able to work handson
  • Microsoft Office
  • Administration Efficiency
  • Document Management
  • Collation of meetings packs
  • Being able to work handson
  • Time Management
  • Planning and organizing
  • Stakeholder Management

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