Senior Procurement And Contracting Officer

2 weeks ago

South Africa Giz. Full time

Join GIZ and Champion Sustainable Procurement in Southern Africa The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, a leading German international organization driving sustainable development, seeks a passionate Senior Procurement and Contracting Officer to join our growing team in Pretoria, South Africa.

This role offers a unique opportunity to gain regional procurement experience within a global organization, directly supporting our technical projects, partners, and beneficiaries across South Africa, Lesotho, and Eswatini.

We are a state-owned enterprise working in over 120 countries with a strong commitment to sustainability and digitalization. If you're a results-oriented procurement professional with leadership qualities and a desire to make a lasting impact, we encourage you to apply


The role involves coordinating the quality and efficiency of service and contract procurement at the GIZ Country Office in Pretoria, supporting GIZ projects and programmes in South Africa, Lesotho, and eSwatini.

Responsibilities include managing daily operations, ensuring compliance with GIZ's procedures, providing organizational and advisory support, addressing procurement-related queries, and collaborating with contract teams and the Commercial Affairs Department.

Additionally, the role involves coordinating Procurement Officers and deputizing for the second SPCS and the Head of Unit for Procurement and Contracting.

This exciting opportunity is based in our Pretoria office, serving South Africa, Lesotho, and eSwatini. You'll be at the heart of our regional operations, driving sustainable development across these dynamic nations.

A Culture of Diversity and Inclusion ...
At GIZ, we believe a diverse workforce fuels innovation and excellence. That's why we foster an atmosphere of respect, equal opportunities, and genuine inclusion.

We're a proud signatory to the Diversity Charter, valuing every employee regardless of gender, gender identity, ethnicity, religion, disability, background, age, or sexual orientation.

Join us and be part of a team that celebrates and leverages its differences to create a more sustainable future.

Required Qualifications, Competencies, and

Experience Qualifications:
Master's degree in Purchasing and Supply Chain Management, Supply Chain Management, or Business Administration. A recognized commercial diploma in business administration or a similar qualification may be considered.
CIPS (Chartered Institute of Procurement & Supply) accreditation is a strong advantage.

Professional Experience:
A minimum of 10 years of demonstrably successful experience in a comparable procurement role.
In-depth knowledge of procurement principles and practices, with a proven track record of delivering sustainable transformation through procurement initiatives.

To thrive in this role, the following qualities are essential:

Proficiency in ICT Technologies:
This includes a strong understanding of relevant software, phone, fax, email, internet usage, and proficiency in computer applications such as MS Office, MS Teams, and SAP

Excellent English Language Skills:
Fluency in written and spoken English is essential. German language proficiency is a valuable asset.

Highly Organized and Independent:
The ability to manage multiple tasks effectively, prioritize workload, and demonstrate initiative is crucial

Procurement Expertise:
In-depth understanding of procurement processes and best practices is required

Results-Oriented:
A proven track record of achieving goals and delivering measurable outcomes is essential

Teamwork and Interpersonal Skills:
The ability to collaborate effectively, communicate clearly, and foster positive working relationships is key

Resilience and Stress Management:
The capacity to work effectively under pressure and manage deadlines is essential

Strong Communication Skills:
Excellent written and verbal communication skills, with the ability to tailor communication for various audiences and media

Skilled Negotiator:
The ability to negotiate effectively and secure favorable terms is a key asset

International Outlook:
A passion for working in an international environment with a proven ability to navigate intercultural communication is desired

Time Management Expertise:
The ability to effectively manage time and prioritize tasks to ensure deliverables are met

Commitment to Continuous Learning:
A willingness to develop new skills and adapt to evolving responsibilities is essential.
What you will be doing?Contracts for Consultants / Appraisers / Financial Contributions (Local Subsidies / Financing Agreements)

Serves as the primary point of contact for all procurement and contract-related inquiries, including training, policy, and procedure interpretation.
Establishes contracts and issues tenders according to GIZ regulations.
Advises the Head of Unit, GIZ Office Management, other officers, and projects on service procurement matters, especially complex cases.
Monitors incoming contract requests and assigns tasks to the relevant procurement officers.
Coordinates, develops, communicates, and manages the performance of the procurement team responsible for service procurement.

Ensures timely and high-quality execution of service procurement and tender processes, adhering to GIZ regulations and taking action on incoming requests.

Advises on Head Office processes and regulations.
Maintains the consultant and company database and updates the national consultant fee list/honorarium.

Signs contracts and orders within the approved limits set by the Head of Unit and Head of Finance and Administration.

Reviews contracts prepared by the procurement officers, ensuring conformity before forwarding them to management for signature.
Enters and maintains contract and order data in SAP systems and ensures timely contract closures.

Coordinates workflow and processing time of contracts within the unit, monitors contract data status, and reports to the Head of Unit Procurement, Head of Finance and Administration, and/or Country Director upon request.

Collaborates with projects to ensure the quality and compliance of service procurement advertisements.
Ensures all duties are well-coordinated and executed, and promptly informs the Head of Unit of any arising issues.
Drafts and updates Standard Operating Procedures (SOPs), monitors processes and timelines, and continuously improves procurement processes.

Content-related and General Tasks:
Conducts market research in different procurement areas to ensure GIZ obtains the best quality at the best price.
Ensures complete procurement files are maintained according to GIZ standards in both paper and DMS, following GIZ's filing rules.
Informs projects and programs about the status of contracts in a timely manner, especially in the event of delays.

Develops and implements procurement-related training programs for the procurement team and the organization, in collaboration with the Head of Unit.

Fosters internal and external networking between different groups, demonstrating the ability to think and act beyond the immediate team's scope.

Communicates and implements new or revised policies and procedures as needed. Ensures that the team, projects, and programs are aware of updated PuR regulations.
Designs group and working procedures in line with objectives and requirements, collaborating with the Head of Unit.
Networks with other units and country offices, considering management goals and requirements when providing services.
Formulates solutions for complex issues and fundamental problems related to service procurement.
Performs other duties and tasks as assigned by the direct supervisor and management.
Undertakes further job training related to their position and duties, if required.

Specific training needs will be identified, if necessary, and appropriate programs will be selected jointly with the Head of Unit and Head of HR.To apply for this position -Here's what we need from you:Detailed CV: Showcase your impressive qualifications and experience.

Motivational Letter (max 1 page): Tell us why YOU are the perfect fit for this role.

Highlight your passion for sustainable development, your procurement achievements, and the unique value you'd bring to the GIZ South Africa/Lesotho/eSwatini Country Office (CO).Briefly mention your nationality and salary expectations.

The Q&A will allow you to answer these questions.
Applications must be submitted by June 5th, 2024. We look forward to hearing from you

Please note:
Only shortlisted candidates will be contacted. Applications without a motivational letter will be ineligible.

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