Gauteng Sales Manager

2 weeks ago

Johannesburg, Gauteng, South Africa We Trade Property Full time
This position as Office/Sales Manager plays a major role in the success and the profitability of the company.

The appointed person must be goal driven and goal orientated with great management and training skills and a passion for the property industry.

The incumbent will have a huge business responsibility and good business skills will be an advantage.
Property knowledge and experience is a must
The below sets out the Office Manager/Sale Manager's primary responsibility, but is not an exhaustive list.

JOB DESCRIPTION:

Duties and Responsibilities / Core Tasks:

Appointment of new agents:

  • Building and constant updating of area agent database of opposition agency agents;
  • Planning, coordination and placement of recruitment ads and agent information sessions with opposition agents;
  • Continued canvassing and recruitment activities for current operational estate agents and quality intern estate agents employed by opposition agencies;
  • Following of the Recruitment Strategy Guidelines as amended from time to time;
  • Screening, appointing and training of new estate agents who joins the company;
  • Concluding service contracts and office rules with agents;
  • A Sales Manager has to spend at least 60% of his/her time on recruitment activities.

Training of agents:

  • Training on general office procedures;
  • Training on the Prop Control system;
  • Training on CMA / Lightstone reports;
  • Training on how to canvass an area;
  • Screening and nominating the agent's canvass area;


 Training on contracts
  • OTP's and required FICA documentation;
  • Training on formulas and VAT calculations;
  • Training on Listings;
  • Training on how to do a show house;
  • Training on taking photos;
  • Training on negotiating skills;
  • Training on how to do adverts;
  • Setting and monitoring agent goals.

Agent support and back-up:

  • Monthly / Quarterly oneonone meetings with agents to set goals, assess activities according to goals, give advice and motivation;
  • Monitoring agents progress and productivity from Prop Control;
  • Assist agents with administrative requirements, negotiation of sole mandates and contracts, as and when needed;
  • Assist agents with extraordinary contracts, e.g. PIP's, insolvency's, deceased estates etc;
  • Provide training and support to agents on database and other necessary systems in order for them to operate effectively;
  • Providing data and general training information for agents;
  • Training agents on systems e.g. Lightstone, PropCtrl etc;
  • Assist in preparing and ordering marketing and exhibition material e.g. pamphlets for agents;
  • Visiting of own agent's show houses on a regular basis;
  • Visiting of opposition agent's show houses to present our offering and to introduce him/herself.

Contracts:

  • Checking and signing off new contracts
  • OTP's. Ensure contract is legal and complete with all related annexures and FICA documentation;
  • When an agent presents a new OTP contract, an interview is scheduled to discuss the terms of the contract;
  • Checking all signatures, supporting documents and annexures to the contract is done with the agent present;
  • Calculating agent commission split, per transaction;
  • Completing Contract Cover Sheet to accompany signed off contracts;
  • Ensure CMA is attached;


 Ensures that ASP
  • Conveyancer and Bond Originator is appointed;
  • Incomplete contracts are given back to the agent to finalise and return with a completed contract;
  • Diarizes follow up of the above point;
  • Once everything is checked and finalized signs off the contract and delivers it to the Office Administrator;
  • Take responsibility to ensure that followup for income for registered deals is done and received sales commission & bond commissions;
  • Manage problems of conditional / unconditional files
  • OTP's;
  • Regular checks are done on Latest Updates from attorneys to ensure Office Administrator completes and responds to tasks to update Treasure Map;
  • Assist with the follow up with agents/clients for outstanding information if and when required;
  • Handle queries from buyer/seller telephonically or personally;
  • Calls seller/purchaser to establish personal contact and thank them for their business;
  • Follow up and assistance with contacts should encourage repeat business and positive relationships;
  • Update systems with information e.g. agents pay slips before closing files;
  • Update and request information on Referrals with or from other franchise offices within the group;
  • Ensure Referrals from other franchise offices within the group is updated on OMS and Treasure Map when referrals are successful.

Office and area branding:

  • Ensuring that the office exterior is kept neat, clean and that the branding is always up to standard as per the instructions from the owners/company;
  • Ensuring that each possible listing has a For Sale sign placed in front of the property;
  • Regular inspection of show houses to ensure that the prescribed show house procedure i

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