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Property Manager

4 months ago

Cape Town, Western Cape, South Africa Ability Recruitment Full time

Job Information:

Industry

Real Estate/Property Management
Work Experience

4-5 years
Salary

360000
Currency

ZAR
City

Cape Town
Province

Western Cape
Country

South Africa
Postal Code

7100
To assist with the running of the client properties portfolio.

This position entails being a "face" to their Western Cape clients and the management of this relationship is of paramount importance.


Managing the helpdesk by:

  • Reviewing and assessing calls in terms of requirements and issues.
  • Attending to requirements and issues raised in the calls or assigning calls to relevant staff which will have the required skills to deal with these matters.
  • Monitoring the resolution of the matters raised above.
  • Attending to calls at first level and closing the matters.
  • Reports to the Regional Manager.
  • Preparation of the AGM notices by:
  • Attending the AGM
  • Ensuring that all requirements are dealt with to have a legally constituted meeting.
  • Ensuring proper and correct minutes of the meeting are taken or that the meeting is recorded if given permission by all attendees.
  • Preparing Insurance schedules by:
  • Liaising with Insurance brokers that the annual insurance policy is renewed and updated.
  • Ensuring the annual fire equipment service is done and the COC sent to the brokers.
  • Liaising with the appointed brokers on all claims till finalisation.
  • Dispatching service providers if required for repairs if not sent by the brokers.
  • Obtaining Audited financial statements by:
  • Liaising with Accountant to get Latest audited financial statements.
  • Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the auditors from WeconnectU portal.
  • Ensuring draft is sent to all trustees/directors.
  • Ensuring final version is signed off by trustees/directors and auditor before calling for the AGM to be held.
  • Distribution of notices by:
  • Updating conduct rules by:
  • Liaising with trustees to update current conduct rules for complexes.
  • Ensuring that relevant documentation is completed by all.
  • Assisting with the Registration of rules with the ombudsman's office and liaising with lawyers if so required by the trustees/directors.
  • Maintaining the office by:
  • Ensuring all filing is done and kept as per the statutory requirements.
  • Maintaining all data bases for all schemes.
  • Keeping files up to date as per client requirements.

Requirements:

  • Matric (Must) and Diploma Property Management.
  • Paddocks courses in body corporates and homeowners' associations.
  • Understanding the sectional title management act and respective homeowner's constitutions, memorandums of incorporation and articles of association.
  • 13 years Residential / Estate management experience