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Team Assistant

3 months ago

Cape Town, Western Cape, South Africa Adidas Full time

Purpose & Overall Relevance for the Organisation:

To provide proactive administrative, organisational, and logistical service to several Senior Leadership Team Directors & their teams. Act as the point of contact between Directors and internal/external clients. This role is crucial within the organisation, requiring previous secretarial and administrative skills at an executive level. The ideal candidate should demonstrate effective planning, organizational abilities, and initiative in issue resolution.

Key Responsibilities:

  • Provide personal and executive secretarial support to Directors and MD as needed.
  • Manage Directors' diaries, meetings, and travel arrangements.
  • Handle Directors' correspondence and maintain office systems.
  • Manage Directors' contacts, budget, and expenses.
  • Assist in research, document preparation, and event management.
  • Work collaboratively supporting the GM's PA and provide reception relief when required.
  • Develop excellent relationships with Senior Leadership counterparts and staff.

Knowledge, Skills and Abilities:

  • Ability to multitask, prioritize, and meet deadlines.
  • Strong organizational, communication, and interpersonal skills.
  • Detail-oriented, resourceful, proactive, and self-motivated.
  • Proficient in English, with advanced computer skills.
  • High level of integrity, flexibility, and ability to work under pressure.
  • Discretion, confidentiality, and professionalism.

Requisite Education and Experience / Minimum Qualifications:

  • Grade 12 required; Business Administration/Tertiary Qualification or PA Diploma preferred.
  • Minimum 5 years of Executive PA experience.
  • Proven track record in managing high-profile company events.
  • Experience in handling logistics for Global/Local visitors or groups.