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Procurement Clerk

4 months ago

Cape Town, Western Cape, South Africa Signal Hill Products Full time

Overall Responsibility:

Maintain, Report and Purchase goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply.

Deliverable 1 Actions/Success Indicators of Deliverable Core KPI Relationship Building

Act as an interface between suppliers and other relevant departments on purchasing

Build, maintain and manage supplier relationships and keep up good communications

Ensure that a professional and consistent approach is taken in relation to all supplier relationships

Assist the Procurement

Specialist in executing the day to day tasks and responsibilities of the Procurment function and duties

Deliverable 2 Actions/Success Indicators of Deliverable Core KPI

Monthly review of supplier prices to Budget standards, latest agreed pricing and GRN'ed prices with reconciliation of to the purchase price variance account

Monthly review to ensure Supplier

Masterdata up to date and loaded into ERP (terms, credit limits and BBBEE)

Prepare and raise purchase orders and order schedules

Manage the PO cycle time to ensure quick turnaround & Communication to Suppliers Eliminate Invoice before

Purchase Order and report to Procurement Lead Assess and evaluate suppliers to ensure contract compliance and OTIF measures are met

Contact suppliers to resolve price, quality, delivery or invoice issues

Deliverable 3 Actions/Success Indicators of Deliverable Core KPI

Product Management

Process requisition, buying of products and regularly updating management on status of orders. Raising purchase orders as per the approved vendor List Monitor all internal order requests to avoid over-ordering of materials Maintaining a record of open purchase orders and managing delivery dates against OTIF Resolve billing and shipping problems and provide information to suppliers.

Deliverable 5 Actions/Success Indicators of Deliverable Core KPI Requirements

Matric qualification

Must have completed a diploma or relevant tertiary qualification

At least 2-3 years Administration / Buying work experience - preferably in the manufacturing industry

Preferred Skills

Good communication skills

Must be proactive and be able to work accurately and independently

Be a team player, deadline driven, and have personal and professional integrity

Possess the ability to read and interpret documents such as, quotes, contracts, and bills of lading, drawings, and bill of materials

Ability to multi-task and re-prioritize as required

Keen to be developed and learn basic procurement elements

NB:

Specific duties/responsibilities will vary from time to time: the above list is intended to indicate the general nature of the post and is not exhaustive.

The post holder will be expected to be flexible in supporting the business by undertaking any other responsibilities which are alligned with this job level

Job Type:
Permanent

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)