Lease Administrator

2 weeks ago

Johannesburg, Gauteng, South Africa CBRE Excellerate Full time

Main purpose / objective of the position:

To establish and maintain effective support services for the property management functions of the portfolio, primarily the administration of Lease Agreements.

To effectively manage the portfolio on a Regional Basis, the objectives being the optimisation of rental income and accurate recording of lease terms.


Operational Deliverables:

  • Will include, but not limited to:_
  • Attend to leasing and lease renewals, reassessments, lease consolidations and terminations. Drawing up of lease schedules and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a landlord perspective).
  • Capturing of all new lease agreements, lease renewals, reassessments and lease
corrections on SAP.

  • Assist accounting services, (Credit control), by arranging invoicing of rentals, adjustments, reconciliations, variance reporting and customer creation.
  • Assist in compiling deviation reports and communicate. Implement preventative steps to prevent recurring.
  • Keep, maintain and update detailed monthly status updates of own building and lease classifications.
  • Assist with compiling property related reporting schedules.
  • Actively maintain a reminder system to ensure finalisation of all matters pertaining to lease administration.

Decision making authority:

Works within the broad framework of existing policies and guidelines, as amended from time to time. Required to work strictly within prescribed rules, routines & standards.

Experience / Education / Knowledge:

Grade 12 or relevant qualification equal to NQF level 4.

Additional Property related qualification of any NQF 5 or higher.

A Bachelor's Degree in Finance, Property Management, Business or Accounting will be an advantage.

At least 3-5 years relevant experience in Property Management/Administration, i.e. leasing administration, financial accounting and negotiation/communication skills, directly interfacing with clients and providing general administrative support services.

Knowledge of South Africa's property industry, property markets and general administration/Accounting/Finance acumen.

Knowledge of Asset Management and knowledge of the legal requirements of the essentials of a lease agreement.

ERP Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures.

Skills required:

Typing, Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP).

Telephone Skills.

Administration and organisational skills.

Presentation skills.

Interpersonal skills.

Analytical/sound numeracy skills.

Competencies required:

Communication (both verbal and written).

Customer and quality focus.

Interpretation of legal contracts and negotiations.

Attention to detail.

Time management.

Methodical.

Problem solving.

Be able to handle stress in demanding situations.

Attention to deadlines.

Initiative.

Self-confidence.

Assertiveness.

Impact and Influence.

Teamwork and co-operation.

Self-starter.

Integrity.

Diligent.

Major drivers of work volume:

Number of leases and profile of portfolio.

Interface / relationships with:

  • Internal:_ IT, Leasing Manager, Controllers and Administrators; Accounts Receivables team
  • External:_ Tenants, Clients

  • Lease Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Interviewing Dynamix Full time

    Lease AdministratorDunkeld WestRequirements: Grade 12 minimum Post matric or Property qualification will be an advantage. Minimum of 3 years lease administration experience, directly interfacing with clients and providing general administrative support services. Ability to draw leases, draw schedules/reports on system Experience on SAP and MDA will be...

  • Lease Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa PlaceTalent Full time

    Job Title: Lease AdministratorCompany: Industry Leaders Inc.Education:Financial qualification is preferredSkills/Experience required:Minimum of 3-5 years of experience as a Lease Administrator or AR AdministratorPrior experience in accounts payable and accounts receivable is a plusFamiliarity with Oracle or SAP systemsProficient in Advanced...

  • Mall Leasing Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Leading South African Real Estate Investment Trust (REIT), with over 17 years' experience and an award-winning portfolio worth over R28 billion in total asset value, currently looking for a proactive, fast-paced Leasing Administrator to join their team at their Johannesburg retail centre.Reporting directly into the Leasing Manager, the lease administrator is...

  • Mall Leasing Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Location:JohannesburgSalary: Job Type:PermanentReference:65619Job Summary: Leading South African Real Estate Investment Trust (REIT), with over 17 years' experience and an award-winning portfolio worth over R28 billion in total asset value, currently looking for a proactive, fast-paced Leasing Administrator to join their team at their Johannesburg retail...

  • Commercial Lease Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Location:JohannesburgSalary:330,000Job Type:PermanentReference:71159Job Summary: Are you interested in working for a leading company in the healthcare industry?Our client is a prominent player in the healthcare sector, with a portfolio of over 50 hospitals and more than 100 clinics. These state-of-the-art facilities are among the most advanced in South...

  • Lease Controller

    2 weeks ago

    Johannesburg, Gauteng, South Africa Excellerate Full time

    Main purpose / objective of the position:To manage and control all contracts and effectively manage the portfolio on a regional basis, the objective being the maximising of rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e.Accounts and Financial. To oversee the financial...

  • Retail Leasing

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Debtors and Leasing Administrator sought to join Listed fund on their retail portfolio.Specialising in retail and commercial sectors, our client is a salient figure in the real estate industry with most of their properties in Gauteng and a few spread out into neighbouring provinces. They are looking for a Debtors and Leasing Administrator whose primary...

  • Lease Controller

    2 weeks ago

    Johannesburg, Gauteng, South Africa CBRE Excellerate Full time

    Position Purpose/Objective:To manage and control all contracts and effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and maximising rental income. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e. Accounts and Financial. To...

  • Lease Controller

    2 weeks ago

    Johannesburg, Gauteng, South Africa Excellerate Full time

    Main purpose / objective of the position:To manage and control all contracts and effectively manage the portfolio on a regional basis, the objective being the reduction of rental expenditure. Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.e., Accounts and Financial. To oversee the...

  • Lease Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Excellerate Full time

    Main purpose / objective of the position:To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. To manage and control all contracts and effectively manage the...

  • Lease Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Cbre Excellerate Full time

    Main purpose / objective of the position:To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. To manage and control all contracts and effectively manage the...

  • Retail Leasing

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Location:JohannesburgSalary: Job Type:PermanentReference:53439Job Summary: Debtors and Leasing Administrator sought to join Listed fund on their retail portfolio.Specialising in retail and commercial sectors, our client is a salient figure in the real estate industry with most of their properties in Gauteng and a few spread out into neighbouring provinces....

  • Leasing Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Location:JohannesburgSalary: Job Type:PermanentReference:64480Job Summary: Professional Retail Leasing Manager required for leading listed corporate real estate company. Proven track record in a diverse portfolio of retail leasing with both national, independent and international retailers. Successful conclusion of leasing both new retail business as well as...

  • Lease Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Secondments Recruitment Full time

    Job Advert Summary:To agree terms and conditions of proposals to lease premises within specified parameters and conclude terms of standard lease agreements (both Master Lease Agreements and Site Schedules). To satisfy needs of client whilst not compromising company position. Tomanage and control all contracts and effectively manage the portfolio on a...

  • Officer, Leasing Portfolio

    2 weeks ago

    Johannesburg, Gauteng, South Africa Standard Bank Of South Africa Limited Full time

    Location: ZA, GP, Johannesburg, Simmonds Street Prepare and draft the ATM (Automated Telling Machine) Lease documentation, emanating from the Heads of Agreement & Lease Administrative Mandate (LAM) received from the Negotiations, including New, Renewals, relocations and removals. Qualifications Qualifications: ADiploma in Project ManagementOr similar...

  • Leasing Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Nedbank Full time

    Job Family- Administration, Operations and Facilities Career Stream Property, Property Development and Construction Leadership Pipeline Manage Self: ProfessionalJob Purpose To negotiate; conclude and manage lease agreements at the best terms and conditions in order to expand the Nedbank footprint and renew existing Nedbank sites countrywide in the retail and...

  • Commercial Leasing Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Location:JohannesburgSalary:480,000Job Type:PermanentReference:68190Job Summary: Established over a decade ago, our client is a South African-based commercial real estate business focused on investment and development in the office, industrial and retail industries. Their assets exceed R2bil with a GLA of over m2 predominantly focused on the Gauteng and...

  • Residential Leasing Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Our client boasts over a 20-year track record providing cost-effective housing to citizens within the inner-city of Johannesburg. The popularity of their product has afforded them the opportunity to gain significant institutional support for growth. With a focus on regeneration and community development, they specialise in the development of investments into...

  • Residential Leasing and Admin Manager

    2 weeks ago

    Johannesburg, Gauteng, South Africa Macdonald & Company Full time

    Our client is a Residential Property Management Company with their portfolio in Pretoria and Johannesburg CBD. They have an eye for turning old dilapidated buildings into modern, state of the art new precincts. Their Residential Leasing Department in Johannesburg is looking for a Residential Leasing & Admin Manager. You will be reporting directly to the Head...

  • Human Resources and Payroll Administrator

    2 weeks ago

    Johannesburg, Gauteng, South Africa Future Motor Lease Full time

    Future Motor Lease is a fast-growing car rental company which is looking for innovative, strong and hard working people. If you have experience in HR and Payroll then this might be the job for you- Duties and responsibilities:_Human resource's and payroll duties: Developing and implementing HR strategies and initiatives aligned with the overall business...