Personal Assistant to CIO

2 weeks ago

East Rand, South Africa Sydsen Full time
The Personal Assistant to the Chief Information Officer (CIO) and Chief Technology Officer (CTO) provides high-level administrative support to both executives. The role requires a proactive individual who can manage a wide range of administrative and executive support-related tasks, working independently with minimal supervision. This position demands a high degree of professionalism, discretion, and initiative.

Requirements:
  • Minimum of 3-5 years of experience supporting C-level
    executives, preferably in a technology or IT-related industry.
  • Exceptional organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    o Ability to handle multiple tasks simultaneously and meet tight deadlines.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently with minimal supervision.
  • High level of integrity and discretion in handling confidential information.
  • Strong interpersonal skills and the ability to work effectively with diverse groups of people.

Responsibilities:
Administrative Support:
  • Manage and maintain the CIO and CTOs schedules, including appointments, meetings, and travel arrangements.
  • Screen and prioritize incoming communications (emails, phone calls, etc.).
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle confidential and non-routine information with the highest level of discretion.

Meeting Coordination:
  • Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Coordinate and manage logistics for internal and external meetings, including arranging venues, catering, and necessary equipment.

Travel Management:
  • Arrange domestic and international travel itineraries, accommodations, and transportation.
  • Prepare detailed travel plans, itineraries, and travel-related documentation

Project Support:
  • Assist with the preparation and tracking of project timelines, deliverables, and milestones.
  • Conduct research and compile data to support project-related activities.

Communication Liaison:
  • Serve as a primary point of contact for internal and external stakeholders on all matters pertaining to the CIO and CTO.
  • Facilitate communication between the executives and various departments within the organization.

Document Management:
  • Organize and maintain electronic and paper files, ensuring information is easily accessible and up-to-date.
  • Develop and implement efficient documentation and filing systems.

Financial Administration:
  • Assist with budgeting, expense reporting, and financial recordkeeping for the CIO and CTOs offices.
  • Handle purchase orders, invoices, and reimbursements.

Office Management:
  • Ensure the executives offices run smoothly, including managing office supplies and equipment.
  • Handle any administrative issues that arise promptly and efficiently.

Working Conditions:
  • Full-time position, typically working in an office environment.
  • Occasional travel may be required to support the CIO and CTO during business trips.
  • Flexibility in working hours may be necessary

Please note that only candidates with the required experience will be considered and contacted. If you are not contacted, kindly consider your application unsuccessful.

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