Department Office Administrator

2 weeks ago

Cape Town, Western Cape, South Africa CareerfinderZA Full time

Key Performance Area:

  • Management of all Office Administration processes
  • Design, implement and manage processes and procedures related to office/facility management and administration
  • Manage the office support staff (receptionists, driver, parking attendant, maintenance attendant)
  • Supervise the efficient and effective daytoday operation of the department
  • Liaise with staff members, suppliers and clients
  • Coordinate the activity of external service providers for the smooth running of internal operations as well as the setting up of new branches
  • Manage lease agreements across the business
  • Management of the maintenance of company vehicles
  • Manage outsourced cleaning contracts
  • Ensure supplier invoices are paid timeously
  • Ensure all offices are maintained and in an excellent condition at all times
  • Ensure the upkeep and maintenance of all offices to ensure that they meet health and safety standards and legal requirements.
  • Oversee and manager activities of all service and maintenance contractors
  • Do regular maintenance inspections at all offices
  • Manage and oversee the full installation of new branches across the country
  • Coach, mentor and performance management of direct reports

Minimum Requirements:

  • Matric
  • Relevant Diploma
  • Minimum of 3 years experience in a similar role
  • Experience in facility management of multiple offices across provinces

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