Office Manager
2 weeks ago
Join a Global Leader in Sustainable Development
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, a renowned state-owned organization, invites you to be part of our mission-driven team.
The GIZ South Africa, Lesotho, and eSwatini Country Office, based in Hatfield, Pretoria, is seeking a dynamic and dedicated Office Manager to support our Country Director.
If you are passionate about sustainability and have a knack for efficient office management, we want to hear from you Join us and make a tangible impact on global development.
- Thrive as the Country Director's Right Hand_ in this dynamic role, you'll become an indispensable partner to the Country Director. You'll anticipate their needs and proactively provide exceptional secretarial and administrative support, effectively multiplying their impact. Discretion is paramount. You'll be entrusted with ensuring the strictest confidentiality of all correspondence and communication, safeguarding sensitive information and upholding the company's reputation. As the maestro behind the scenes, you'll orchestrate an efficient and uninterrupted workflow for the Country Director. Your ability to prioritize, manage logistics, and anticipate challenges will keep the momentum going, allowing them to focus on driving strategic decisions and achieving impactful results.
Additional Information
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Location: This position is based at the GIZ South Africa/Lesotho/eSwatini Country Office in Pretoria, Hatfield.
Required Qualifications, Competencies, and Experience
Qualifications to Launch Your Success:
- A minimum of a secondary education is required, complemented by a certificate in office management or a demonstrably relevant field.
- Bachelor's degree in Business Administration or Economics can serve as a strong foundation.
Experience that Propels You Forward:
- A very good working knowledge of both _English and German_ is required, including fluency in speaking, reading, and writing.
You Will Be a Great Fit If You Have the Following:
- **Technological Proficiency**: A strong working knowledge of Information and Communication Technology (ICT) solutions is essential. This includes expertise in Microsoft Office Suite (Word, Excel, PowerPoint, etc.), Microsoft Teams, and Outlook. Your proficiency ensures seamless integration and efficient communication within the organization.
Organizational Acumen: Outstanding management and organizational skills are key. You can prioritize tasks effectively, manage time efficiently, and maintain a well-structured and productive work environment.
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Exceptional Communication: You are a skilled communicator, adept at interacting with clients, partners, and GIZ staff. Your ability to articulate clearly, actively listen, and collaborate effectively fosters positive and productive relationships.
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Discretion Assured: Confidentiality is paramount. You understand the importance of maintaining the strictest security protocols with all information entrusted to you.
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Multilingual Mastery: A very good working knowledge of both English and German is required, including fluency in speaking, reading, and writing. This proficiency is essential for effective communication within the diverse GIZ environment.
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Growth Mindset: A willingness to continuously learn and upskill is crucial. You demonstrate a growth mindset and actively collaborate with management to identify opportunities for professional development.
What will you be doing?
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Secretariat Work and Services:
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Calendar Management: You will meticulously organize and coordinate the Country Director's calendar, ensuring a clear and efficient schedule.
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Appointment Coordination: Proactively plan, update, and inform the Country Director of all appointments, ensuring smooth workflow.
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Contact Management: Maintain and update contact lists for staff, projects, and other relevant parties.
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Meeting Preparation: Prepare and organize information materials for the Country Director's meetings, ensuring they are well-informed and prepared.
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Call Management: Professionally answer, review, forward, and/or take calls, ensuring seamless communication flow.
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Travel Arrangements: You will be the Country Director's travel maestro, organizing transportation, tickets, and hotel bookings for efficient and successful trips.
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Meeting and Workshop Participation: Participate in internal and external meetings and workshops, taking minutes when required to document key discussions.
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Partnership Support: Provide professional and service-oriented support to the Embassy, BMZ, HQ, partners, etc. (both nationally and interna
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