Commercial Secretary

3 weeks ago


Cape Town, Western Cape, South Africa Dante Personnel Full time
Western Cape, Cape Town - CBD

p/a (CTC includes:
Medical Aid, Provident fund, Life cover, Disability cover, Funeral benefit,, Negotiable)

COMMERCIAL SECRETARY - CAPE TOWN CBD

R p/a DEPENDING ON EXPERIENCE

Minimum requirements:

  • Matric essential
  • 3 plus years' experience as a secretary in a Corporate Law firm
  • Excellent knowledge of MS Word programmes (more specifically Office 365)
  • Basic knowledge on Aderant Expert (CMS) accounting system is advantageous
  • Knowledge of FileSite is advantageous
  • Experience in both Commercial and Litigation practices advantageous
  • Strong administration and organisational skills in order to manage multiple professionals practice (diary management, answering telephone calls and tracking messages in the absence of professionals)
  • Formatting and incorporating amendments into legal
documents

  • Maintaining/updating client contact details
  • Capturing timesheets of multiple professionals
  • Preparing resource and client files
  • Preparing prebills and billing memos (sending same to clients)
  • Managing debtors with the accounts department and clients
  • FICA administration: ensuring FICA requirements are complete by guiding clients through process and following up on FICA requests
  • Some copy typing of a wide range of documents (agreements, letters, circulars, legal opinions, etc.)
  • General office and personal administration
  • Filing (both electronic and hard copy)
  • Strong dictation typing skills
  • Diarising litigation filing dates and following up with professionals
  • Basic litigation drafting, i.e. notices and filing sheets
  • Preparing court bundles
  • Must be wellorganised and conscientious
Strong communication skills (verbal and
written)

  • Strong administration and organisational skills in order to manage professionals' practice
  • Display attention to detail
  • Good interpersonal skills
  • Maintain high standards of confidentiality
  • Honesty, reliability and punctuality
  • Take initiative and be diligent
Ability to multi-task

  • Proactive and take initiative
Ability to work well under pressure

  • Excellent client relationship skills
  • Excellent time management skills
  • Neat and organized

Consultant:

Stephnie Taljaard

- Dante Personnel

Cape Town
******- For more information please contact:
  • Stephnie Taljaard


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