Commercial Property and Conveyancing Secretary

2 weeks ago


Cape Town, Western Cape, South Africa Oona Kriedemann Full time
Published

  • Jan 27, 202
  • Location
  • Stellenbosch, Cape Town, South Africa
  • Category
  • Business
  • Job Type
  • Contract
  • Salary Type
  • Monthly Salary
  • Salary
  • R per annum Cost to Company

Description:

Commercial Property and Conveyancing Secretary - Stellenbosch
  • R per annum Cost to Company
- Dependent on experience.

A vacancy has arisen in the Conveyancing team for a Conveyancing Secretary
-
Key areas of responsibility include:

  • Typing and formatting letters, correspondence, legal documents and commercial agreements (copy typing required)
  • Incorporating amendments to legal documents and commercial agreements
  • Maintaining/updating client contact details
  • Capturing timesheets of multiple professionals
  • Preparing prebills and billing memos (sending same to client) and attending to the cancellations thereof
  • Preparing resource and client files
  • Taking transfer (including sectional title) and bond instructions (including commercial bonds and notarial bonds) which will include (amongst other things), drawing of documents, checking of documents, attending to signing of documents, lodgements, registration of final accounts/finances and despatching documents to clients
  • Preparing files accurately and according to specifications
  • Attending to lodgements and registrations of all conveyancing matters
  • Liaising with clients, correspondents and internal deeds office clerk/driver,
  • Conducting property, person and company searches
  • FICA administration, following up to ensure the FICA requirements are complete
  • Ensure the filing system is kept up to date (hard copy and electronic)

Academic/Skills/Experience

  • Matric
  • Legal secretary / conveyancing qualification advantageous
  • Minimum of at least 5 years conveyancing experience
  • Full working knowledge of all MS packages
  • Experience on ABSA bonds essential
  • Indepth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based), Stordoc and Windeed
  • Basic knowledge on Aderant Expert (CMS) accounting system

Competencies

  • Ability to type documents confidently with attention to detail
  • Ability to work fast, accurately, efficiently and independently
  • Ability to take initiative and be proactive
  • Ability to work under pressure for prolonged periods
  • Sense of responsibility
  • Maintaining confidentiality in all matters
  • Good people skills and team spirit
  • Excellent client management skills


Please note that ABSA bonds experience is essential for this position, and they must be able to assist the Director with drafting, typing, editing etc of Commercial documents.


Your CV must include A photo, your residential address, DOB, notice period, Payslip of your current/last salary, and mode of transport.



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