Stores Controller
2 weeks ago
SUMMARY OF POSITION
The Store Controller is responsible for the management, purchasing, and replenishment of goods to ensure the relevant stock levels are maintained.
He/she is also responsible for establishing and maintaining a good working relationship with Clients and Suppliers, as well as reporting to, and any ad hoc duties requested by Management.
ROLES AND RESPONSIBILITIES
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Management of Stock Control
- Check and count all incoming stock and ensure the delivery note balances to the original PO issued
- Ensure the invoices corresponds to the PO issued
- Ensure the stock checking programmes (whether cyclical or ad hoc) are maintained in that the inventory balances with the Supply System records
- Conduct monthly stock takes to ensure the stock is effectively controlled and discrepancies are minimised. Report any deviations and/or queries to the Admin Manager
- Monitor all outgoing stock using the correct administrative processes
- Effectively manage the returns process, this includes setting up and maintaining a temporary holding area for returns, seeking refunds from suppliers for faulty goods, reentering nonfaulty items into stock, identifying any patterns of returns and using this information to make recommendations for improvement
- Responsible for the correct issuing of materials on picking slips and recording the return of materials to the relevant job
- Responsible for completing Requests to Order forms for material for a job and/or maintaining minimum stock levels required on preapproval of the Branch Manager or Procurement Manager
- Responsible for verifying physical stock quantities against stock ledgers using either manual or electronic means
- Ensure that all stock received is timeously captured, and that GRN's and invoicing has been sent to Head Office for capturing
- Establish and maintain a good working relationship with new and existing suppliers and manufacturers in order to ensure the Company receives good service and value
- Assist with the sourcing of new products
- Implement, control, and improve storage processes
- Contribute to the achievement of safety and environmental objectives by providing leadership in the areas of safe working practices and housekeeping
- Carrying out spot checks and audits
Health, Safety, Quality and Environmental Responsibilities
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior
JOB REQUIREMENTS
- Minimum of Grade 12 or equivalent
- Minimum of 2 years' experience as a Stores Controller
- Extensive knowledge of Syspro and MS Office
- Must have Industry and product knowledge
- Must have excellent verbal and written communication skills
- Must have general office administration skills
- Must have a valid driver's licence and own vehicle
BEHAVIOURAL REQUIREMENTS
- Must be able to work independently as well as in a team
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to manage time efficiently and effectively
- Must be able to follow instructions
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills
Application Question(s):
- What is your notice period?
Experience:
Stores Controller: 3 years (required)
- Stores in the Cabling and
- Syspro: 3 years (required)
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