Deputy Director

2 weeks ago

Pretoria, Gauteng, South Africa Affirmative Portfolios Full time

Finance

Pretoria
***:
Deputy Director - Corporate Finance - Pretoria

12 Month fixed term contract

R pm

(Ref:
DD/CF/2023/05-2T)

The purpose of the role:
is to manage the finance administration (i.e payroll, accounts payable, asset, management and reporting) of GPAA.

Key performance areas:

The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following:


  • Manage the administration of payroll:
  • Manage the authorization of payments on PERSAL.
  • Oversee and attend to approvals, adjustments and recalculations of payments
  • Liaise and interact with internal and external stakeholders relevant to the unit
  • Ensure employees tax compliance of the organization
  • Review and authorize all payroll related expenditures journals
  • Manage debtors' book (i.e. recording, collections of debt and reporting)
  • Yearend and interim reporting on payroll management
  • Review and authorize PERSAL and Accpac reconciliations
-
Effective management of fixed assets:

  • Review and authorize assets additions journals
  • Review and authorize assets disposals journals
  • Review monthly fixed assets reconciliations
  • Liaise and interact with internal and external stakeholders relevant to the unit
  • Oversee assets depreciation and impairment/valuation processes
  • Review assets useful lives annually
  • Year end and interim reporting on asset management
  • Oversee assets verification process
  • Manage the compilation and maintenance of fixed assets register
-
Effective management of accounts payable:

  • Manage the authorization processes of invoices by cost centres
  • Liaise and interact with internal and external stakeholders relevant to the unit
  • Oversee capturing of invoices and payment processes
  • Ensure quarterly reporting to M&E on 30 days compliance as per Treasury regulations
  • Review and authorize suppliers reconciliations
  • Authorize payment runs
  • Year end and interim reporting on accounts payable
-
Financial controls and reporting:

  • Develop templates for financial reporting and implement good systems of internal control for financial reporting
  • Monitor, review and improve these templates and controls for effectiveness
  • Review the monthly reports on admin expense accounting for correctness and fair presentation as required by stakeholders
  • Prepare interim and annual financial statements of GPAA
  • Liaise and interact with internal and external stakeholders relevant to the unit
  • Review and authorize all accounting journals
  • Review monthly reconciliations
-
Manage the implementation and maintenance of the finance administration guidelines and policies:

  • Ensure all legislations and regulations and policies are complied with
    :
  • Undertake research on latest trends on finance administration
  • Support the development and ensure the implementation of finance administration policies
  • Ensure that policies are in line with Departments' strategic objectives and Treasury Regulations
  • Oversee continued adherence thereto
  • Undertake corrective measures on deviation
  • Undertake and facilitate training to relevant stakeholders on related policies
-
Manage all resources of the unit:

  • Set, agree and monitor performance of direct reports, check that it is aligned with planned targets.
  • Manage the audit process (i.e submission of information and reports)
  • Develop the APP targets of the unit
  • Manage the budget of the unit and monitor expenditure patterns as per the prescripts
  • Allocate work according to the individual workload, expertise and developmental needs of the individual.
  • Identify development and succession planning requirements
  • Ensure employment equity compliance
  • Monitor that outputs achieve business requirements
  • Facilitate staff productivity and efficiency, minimizing absenteeism and turnover figures
  • Motivate staff through the implementation of various reward mechanisms
  • Facilitate departmental communication through appropriate structures and systems
  • Manage the budget of the unit and monitor expenditure patterns as per prescripts

Knowledge, skills and competencies:

  • Knowledge of Financial management
  • Knowledge of Employee benefits
  • Knowledge of GEPF services and products
  • Knowledge of GPAA policies and procedures
  • Knowledge of relevant legal requirements
  • Knowledge of Public Service Act
  • Knowledge of PFMA
  • Strategic planning
  • Analytical skills
  • Strong leadership and managerial skills
  • Planning and organizing skills
  • Decision making and Problemsolving skills
  • Effective communication skills (both verbal and written)
  • Motivating skills
  • Ability to establish controls to monitor tasks
  • Persuasiveness and flexibility
  • Customer service orientation
  • Ability to take responsibility
  • Ability to work under pressure
  • Ability to delegate
  • Integrity, reliability and honesty
  • Quality and results orientated
  • Good governance

Minimum requirements:

  • Recognized threeyear bachel

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