Debtors Clerk

2 weeks ago

Durban, KwaZulu-Natal, South Africa Job Crystal Full time
A supplier of work safety wear and safety products in Durban, South Africa is looking for a Debtors Clerk.

DUTIES & RESPONSIBILITIES

  • Prepare and monitor Debtors age analysis and follow up on items beyond payment terms.
  • Process accounts and incoming payments in compliance with financial policies and procedures.
  • Ensure remittances is received and processed before actual payment.
  • Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data, especially credit notes.
  • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted; unpaid values must immediately be escalated to Financial Manager.
  • Prepare and send monthly debtors' invoices and statements and confirm receipt.
  • Maintain accurate records of debtors accounts including contact details.
  • Receipting and allocation of payments and maintaining bank account ledger.
  • Producing monthly financial and management reports (debtors vs collections, etc).
  • Liaise with Debt Recovery Agency (as and when required) or escalate to Financial Manager.
  • Manage the handing over of bad debts and the allocation of bad debts recovered.
  • Liaising with relevant stakeholders regarding debtor'srelated queries.
  • Following up on debtor payment agreements, i.e. payment plans.
  • Communicate (both verbal and written) with debtors with regard to overdue accounts.
  • Preparing debtors file and creation of debtors accounts in the system.
  • Maintain and implement clear communication processes between Finance and other Departments, e.g. Operations, Wages, etc.
  • Sage processing e.g. journal entries, debtors' statements, etc.
  • Capturing and verification of debtors master data.
  • Filing of debtors documents, supplier agreements, invoices, etc.
  • General assistance to Financial Manager.
  • Assist with audit queries.

REQUIREMENTS:

Qualifications:

  • Matric with Mathematics and Accounting essential
  • B Com or B Tech in Accounting or similar qualification
  • Minimum of 4 years' experience in a service oriented accounting/finance environment including debtors administration and reporting
  • Basic Sage experience or similar package
  • Google suite knowledge is highly advantageous

Competencies:

  • Ability to maintain confidentiality and exercise extreme discretion
  • Analytical and problem solving skills
  • Ability to prioritize and manage expectations
  • High degree of accuracy and attention to detail
  • Ability to work independently
  • Good decision making skills
  • Ability to communicate effectively
  • Handson experience in operating spreadsheets and accounting software (Sage)
  • Stress management skills
  • Time management skills
  • Being dedicated, positive and enthusiastic about your work and team
  • Customer service orientated and good negotiation skills

Ability to commute/relocate:

  • Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

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