Collections Logistics Coordinator
2 weeks ago
Job Title
:
Collections Logistics Coordinator
Department
:
Curatorial
Reporting to
:
Registrar
Duration:
Permanent with3 month Probation
- _________________________________
BACKGROUND
Zeitz Museum of Contemporary Art Africa (Zeitz MOCAA) is a not-for-profit institution that exhibits, collects, preserves, and researches contemporary art from Africa and its diaspora; conceives and hosts international exhibitions; develops supporting educational, discursive and enriching programmes; encourages intercultural understanding; and strives for access for all.
The institution also includes the Centre for Art Education, the Centre for the Moving Image, and a Project Space for emerging artists.
It opened to the public in September 2017.***Reporting to the Registrar, the main purpose of the Collections Logistics Coordinator role is to provide administrative support to Zeitz MOCAA's Registrar and Assistant Registrar primarily in the following areas: Logistics, Collections and Rotating exhibitions.
KEY RESPONSIBILITIES / ESSENTIAL DUTIES
Logistics
- Populate and manage the information on the shipping logs
- Use shipping log to coordinate with shipping agents
- Obtain quotes, book, and monitor collections
- Monitoring of artwork handling by the installation crews, and Production Assistants during installation and deinstallation
Rotating Exhibitions
Provide additional support with the processing of rotating temporary exhibitions:
- Drafting of report templates, lists, updating locations
- Assisting with artwork inspections
- Digitizing reports and archiving of inspection images
General Office Administration
- Assist the Registrar, Assistant Registrar and Collections Admin Assistant with exhibitions and loans in all duties
- Support with the completion of condition reporting for all incoming and outgoing artworks
- Determine whether damage or deterioration to objects has occurred while in transit or while on display
- Appropriately reporting if any damage or deterioration has occurred to artworks
- Support the drafting of loan paperwork for the processing of all incoming and outgoing loan requests in consultation with the Registrar and Assistant Registrar
- Perform general administrative duties such as filing, copying, running errands, and general data entry as it relates to temporary exhibitions
- Complete special projects and basic research as assigned
- Complete all other duties as assigned within the scope of responsibility and skill required for the job
Collections Care
- Handling of artworks on loan and permanent collections
- Support the Assistant Registrar and Collections Store assistant with the drafting of collection, delivery notes, inspections, condition reports
- Assist the Assistant Registrar with the monitoring of conditions of environment and artwork in galleries
- Assist the Assistant Registrar with the completing of weekly reports
- Work closely with the Collections Admin Assistant in updating the locations of artworks on the database and when in transit
- Assist with the annual inventory of the permanent collection and temporary loans
Transportation
- Support Registrar team in the monitoring of artwork handling by the installation crews, Production Assistants, and Assistant Preparator during installation and deinstallation
- Support the Registrar team with the maintenance of art storage room, to ensure that art is stored correctly
- Support the Registrar team storage areas to ensure the safety of the art, including cleaning and regular inspection
- Keep workspaces well organized, well supplied, and inform the Registrar of any equipment that needs to be procured
Database / Archive
MuseumPlus:
- Data capture onto database
- Support the Assistant Registrar in the development of new templates for the database as instructed by the Registrar
- Assist with the troubleshooting for staff
Archive:
- Ensuring all hard copy documents are archived onto the Shared Drive
- Ensuring all inspections images, manual delivery/collection notes has been archived onto the drive
REQUIREMENTS
QUALIFICATIONS AND EXPERIENCE
- Completed undergraduate degree, such as a Bachelor of Arts (BA) in art history, museum studies, cultural heritage studies, archaeology, visual culture, or an equivalent qualification
- Minimum of 2 years' experience working within a cultural context and;
- Minimum of 1 years' experience within administration/data capture/ cataloguing context
- Experience working with a museum database program, such as MuseumPlus, File maker, TMS or EmbARK
- Able and willing to work extended hours and days when operationally required
- Medically fit experiencing no difficulty with walking, hearing, eyesight, climbing steps or entering confined spaces with no fear of heights
- HSE certificate and training
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