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Admin Clerk, Receptionist, Data Capture, Secretary and Bookkeeper

4 months ago

Bloemfontein, Orange Free State, South Africa CITY Of Mangaung Metropolitan Municipality Full time R24 000 - R38 000 per month

Duties and Responsibilities include but not limited to:
 

  • Support the team with essential administrative duties, from minute drafting to travel arrangements.
  • Be the guardian of our supply inventory, ensuring all office essentials are stocked up.
  • Dive into procurement, filing, and maintaining a stellar digital and physical filing system.
  • Ensure top-notch quality in all documentation handed over to management.
  • Timely assist Management with their administrative needs and directly communicate on Project Initiatives.
  • Efficiently schedule, coordinate, and log meetings.
  • Nurture stakeholder relationships by addressing and resolving their queries or concerns.
  • Be the voice at the end of the line, handling incoming calls and routing them to the right team member.
  • Plan and coordinate events as the heartbeat of our organization.
  • Oversee company vehicles, ensuring they’re always safe, operational, and well-maintained.
  • Collaborate closely with senior operations on building and equipment upkeep for a tidy, hazard-free environment.
  • Manage our relationships with facility vendors, coordinating regular maintenance.
  • Partner with our IT squad to tackle any equipment glitches and ensure a smooth tech experience.
  • Regularly check on asset security and usage.
  • Uphold office safety regulations, protocols, and ensure we're always compliant.
  • Take charge of archiving and legal storage, collaborating with our Operations Team.
  • Engage in capacity-building sessions and training.
  • Stay aligned with THINK’s guidelines, policies, and procedures, upholding our organisational ethos.


Requirements:
 

  • A Certificate or Diploma in a relevant field is required.
  • A Bachelor’s degree in Business Administration or a related field is highly desirable.
  • A minimum of 2 years of experience in office administration or operations.
  • A valid drivers license.
  • Prior experience in an NGO environment is beneficial.
  • Proficiency in Microsoft Office Suite.
  • Exceptional organisational skills with an ability to handle multiple tasks simultaneously.
  • Strong communication skills, both written and verbal.
  • Demonstrated ability to work independently with minimal supervision.
  • Proven ability to collaborate effectively within a team setting.
  • An understanding of office management systems and procedures.

NB: EMAIL CV: mangaungmunicipal(AT)yandex.com