Sa - Travel and Logistics Officer

2 weeks ago

Pretoria, Gauteng, South Africa Church World Service Full time

Position Title:
Logistics Officer

Reports To:
Administration Supervisor

Division:
Immigration & Refugee Program+ (IRP+)

Department:
Administration, Travel and Logistics

Job Location:
Pretoria, South Africa

Grade Level:
Grade 5, Officer, National

Introduction:

Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement and disaster.

CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.


Primary Purpose:


This position is primarily responsible for the coordination and follow-up of logistics for all CWS travel, as well as preparing travel itineraries of official CWS staff travel in accordance with the CWS standard operating procedures within Sub Sahara Africa and Internationally.

This position provides support to CWS Sub-Offices within the region.

Essential Duties:
Travel and Logistics

  • Requests for domestic and international flight schedules, itineraries, bookings, and tickets from local travel agents for efficient and cost effective travel;
  • Works with Programs Management and other travelers to plan and execute all confirmed travel;
  • Works with relevant embassies to obtain visas for staff travel, makes hotel reservations when required, coordinates ground transportation and other travel arrangements for CWS staff and visitors;
  • Prepares travel authorizations for all travelling staff;
  • Maintains updated shared logistics resources;
  • Regularly reviews all issues raised in the issue logs after travel is complete, makes follow up with the vendors and updates the log with feedback;
  • Works directly with Logistics officers in region offices on required logistics work;
  • Conducts site assessments in processing locations when required.
Budgeting

  • Maintains updated travel costs for all regions;
  • Participates in annual travel budget costing and preparation;
  • Preparation of VAT and DUTY exemptions for Ministry of Foreign Affairs and Kenya Revenue Authority;
  • Monitors travel budget in the assigned locations and reports any additional costs.
Vendor Management

  • Maintains a tracking system for all partner Invoices across the sub offices to ensures they are captured and processed in a timely manner;
  • Use ERP system to raise requisitions, review payments and reconcile vendors;
  • Works closely with Procurement and Accounts to ensure vendor payments are processed as per policy;
  • Conducts vendor reconciliations on a quarterly basis;
  • Regularly reviews travel expenses while renegotiating with vendors for competitive rates;
  • Reviews CWS trip reports and communicates follow-up items to the Logistics Supervisor;
  • Reviews monthly invoices for local taxi service providers, ensures correct rates are being charged and also identifies local versus regional travel expenses;
  • Performs other duties that may be assigned to ensure the logístical support of operations related to official travel and other program objectives.

Qualifications:

Experience:

  • Four (4) years of paid work experience is required;
  • Administrative experience is preferred;
  • Knowledge in Amadeus booking tool is preferred.
  • Supervisory experience preferred.

Skills:

  • Demonstrated written and verbal English skills;
  • Demonstrated computer skills, especially Microsoft Excel;
  • Demonstrated organizational and time management skills;
  • Demonstrated strong communication skills;
  • Demonstrated interpersonal relations;
  • Demonstrated ability to manage heavy workload.

Education & Certifications:

  • Bachelor's Degree or equivalent in Business Administration, Public Administration, or other related field required.

Abilities:

  • Maintain the integrity of confidential financial and personnel information; communicate effectively both verbally and in writing;
  • Follow instructions from the Supervisor with a positive and receptive attitude;
  • Deal effectively and courteously with a large number of associates, outside agencies, applicants and members of the general public;
  • Conduct oneself in a professional and courteous manner to represent the best interests of RSC Africa and CWS/IRP;
  • Maintain a high performance standard with attention to detail;
  • Carry out all of the duties of the position efficiently and effectively with mínimal supervision; take initiative;
  • Maintain strict confidentiality with RSC Africa administrative and operational information; manage a large and diverse workload under pressure with competing priorities;
  • Work well as a team in a multicultural environment while maintaining a high level of motivation; effectively manage RSC Africa's resources;
  • Actively participate in the implementation of the U.S. Government Operational Refugee Processing Program in Africa;

Important Requirements:

  • Strong English com

  • Logistics Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Talent Link Solutions Full time

    We are seeking a highly organized and efficient Logistics Officer to join our team. The successful candidate will be responsible for coordinating and managing the logistics operations, ensuring timely and cost-effective delivery of goods.Key Responsibilities:Plan, coordinate, and monitor logistics operations, including warehousing, inventory management,...

  • Travel Consultant

    2 weeks ago

    Pretoria, Gauteng, South Africa CareerCare-SA Full time

    Our client in the Travel Industry is seeking a professional Travel Consulatant in Pretoria.Duties & Responsibilities:Manage client relationships, book travel arrangements, and ensure customer satisfaction.Must possess excellent communication (both verbal & written), and organizational skills.Demonstrated knowledge of travel requirements, including visas and...

  • Logistics Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Danté Personnel Recruitment Full time

    SA - Gauteng, CenturionR R Cost To Company (Provident Fund )Logistics Coordinator Centurion R CTCMinimum requirements: Creation and management of purchase orders, inventory planning and management and shipping coordinationShipping (air and ocean freight) experience would be highly beneficial as well as inventory management and planningMust be a highly...

  • Independent Travel Consultant

    2 weeks ago

    Pretoria, Gauteng, South Africa FullStop Recruitment Services Full time

    Our client is looking for a seasoned Travel Expert that will facilitate the succession process, management, and monitoring in the travel and logistics office. The consultant is expected to oversee the transition process for a period of nine (9) months until July 2024 and on a part-time basis.Requirements: Degree or relevant qualification in Travel & Tourism,...

  • Ignite Your Travel Passion Internship Adventure

    2 weeks ago

    Pretoria, Gauteng, South Africa SA Adventures Full time

    Ignite Your Travel Passion Internship Adventure Awaits in JohannesburgCalling all go-getter tourism students with an N6Siyavaya Adventures, a dynamic travel company, is exploding onto the Sandton scene, and we're searching for a passionate individual with an N4 or N6 qualification (Travel and tourism, Office Administration, Business Management, Marketing...

  • Logistics Co- Ordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Danté Personnel Recruitment Full time

    SA - Gauteng, Kempton ParkR15 841 CTC per month Our Client that is based in Kempton Park is looking for a Logistics Co-Ordinator to join their teamSalary:R15 841 CTC per month Minimum requirements:A minimum of five years related experience and /or training, or an equivalent combination of education and experienceQualifications in secretarial studies will be...

  • Travel Project Consultant

    2 weeks ago

    Pretoria, Gauteng, South Africa Limpopo Personnel Full time

    Qualifications required:2-4 years Project environment Travel and concur process knowledge, SAP FI knowledge project experience.Advantageous:CA(SA)Project management qualificationsConcur travel tool certificationEssential skills required: SAP concur Understanding travel processes and financial processes relating to travel PowerPoint Excel Organizational...

  • Project Consultant Travel

    2 weeks ago

    Pretoria, Gauteng, South Africa Limpopo Personnel Full time

    Qualifications required:Project environmentTravel and concur process knowledge, SAP FI knowledge project experience.Advantageous:CA(SA)Project management qualificationsConcur travel tool certificationEssential skills required:- SAP concur:- Understanding travel processes and financial processes relating to travel:PowerPoint Excel Organizational skills...

  • Operations Travel Specialist

    2 weeks ago

    Pretoria, Gauteng, South Africa Freerecruit Full time

    A Leading Travel Company based in Sandton is looking for a Travel Operations Specialist for a contract roleExperience required:Must have at least 3 or more years of tour operating experienceTourplan experience is an advantageWetu experience is an advantageGood knowledge of any of the destinations within South, Southern and East AfricaAn in-depth...

  • Administration and Logistics Coordinator

    1 month ago

    Pretoria, Gauteng, South Africa Jobking Full time

    Who We Are The Panagora Group is a rapidly expanding woman-owned small business providing novel solutions in health, development and learning. Panagora Group?believes that focusing on novel and integrated approaches to health and development will yield the best long-term results. Panagora Group is establishing a new office in Pretoria, South Africa and is...

  • Travel Project Consultant

    2 weeks ago

    Pretoria, Gauteng, South Africa Mediro ICT Full time

    WHAT WILL BE YOUR ROLE AND RESPONSIBILITIES?Requirement to skill up:Full understanding of company specific travel processes flowscompany specific knowledge (ITPM, Jira )Delivery activities:Full understanding of company specific travel processes flowscompany specific knowledge (ITPM, Jira )ESSENTIAL SKILLS REQUIREMENTS:SAP concurUnderstanding travel processes...

  • Sa - Property Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Church World Service Full time

    Position Title: Property OfficerReports To: Property SupervisorDivision: Immigration & Refugee Program+ (IRP+)Department: Administration, PropertyJob Location: Pretoria, South AfricaGrade Level: Grade 5, Officer, NationalIntroduction: Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through...

  • Senior Logistics

    2 weeks ago

    Pretoria, Gauteng, South Africa Right People Solutions Full time

    Senior Logistics & Warehouse ManagerNational Wholesale & Retail DCGautengCriteria:- 10+ years in a logistics/supply chain environment (critical)- Bachelor's Degree or National Diploma in Supply Chain Management, Logistics or Business Management Analytical and creative thinker, processoriented and focussed on achieving successful completion of tasks...

  • Chief Health Logistics Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa OMS Full time

    Critères de l'offreL'entreprise:OMSOMSDescription du posteOBJECTIVES OF THE PROGRAMMEThe mission of WHO's Emergencies Preparedness and Response (EPR) program is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks...

  • Area Sales Manager m f d for International

    2 weeks ago

    Pretoria, Gauteng, South Africa Soloplan SA (Pty) Ltd Full time

    Do it with passion...Area Sales Manager [m|f|d] for international logistics softwareSoloplan is an international company that prides itself in being the market leader in transport management systems. We are looking for a driven individual who will strengthen our international sales team.You will be responsible for the following tasks:Your tasks Acquiring...

  • Operations Travel Specialist

    2 weeks ago

    Pretoria, Gauteng, South Africa Wild Dreams Hospitality Full time

    Candidate Requirements:A good knowledge of various destinations within South, Southern, and East AfricaMust have at least 3 or more years of tour operating experienceTourplan experience is an advantageWetu experience is an advantageAn in-depth geographical, logistical, and product knowledge of two of the following regions: South, Southern, and East...

  • Assistant Director: Logistics Management

    2 weeks ago

    Pretoria, Gauteng, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) Annually Cost To Company (Market related, Negotiable)Assistant Director: Logistics Management (Assets, Transport and Facilities)JOB DESCRIPTION Management of the assets Managing and ensuring assets are well maintained in order to sustain useful lives Manage and ensure all assets are accounted for, thus assets are recorded on the...

  • Brooklyn, Pretoria: Junior Travel Agent

    2 weeks ago

    Pretoria, Gauteng, South Africa Cora O'Neil Recruitment Agency Full time

    Brooklyn, Pretoria: JUNIOR TRAVEL AGENTMinimum Requirements: Well presentable, efficient and professional Fully bilingual in both Afrikaans & English a must Matric / Grade 1 2 to 3 years experience as a Travel Agent a must, specifically with group bookings a must Computer literate in MS Office and Galileo or Amadeus Exceptional attention to detail and...

  • Warehouse Clerk

    2 weeks ago

    Pretoria, Gauteng, South Africa Capstone Logistics, Llc Full time

    Capstone Logistics, LLC Lithia Springs, GA (Onsite) Full-Time Shift: 1st shift / Monday-Friday scheduleCompensation:Potential to earn $800+ per weekCapstone Logistics is the premier provider of 3rd Party services in distribution centers across the nation. With a foot print of over 400 DCs in 45 states and Canada, Capstone is the preferred partner for many...

  • Intermediate Travel Designer

    2 weeks ago

    Pretoria, Gauteng, South Africa Wildernessdestinations Full time

    PRIMARY PURPOSE To generate and grow sales whilst maintaining required GP%, great relationships and high-level customer service by offering world-class itineraries to exceed guests' expectations.To secure, cost and present product to the agent/guest accurately, efficiently, timeously by creating inspirational luxury travel. Have an excellent knowledge and...