Procurement Lead

2 weeks ago

Somerset West, Western Cape, South Africa Rohloff Group Full time

Key Responsibilities:

  • Ensure the flow of jobs received from stores on the system with approvals of area managers and that the information contained is accurate and complete.
  • Contact contractors and suppliers to do followups and get ETAs on work to be done.
  • Ensure weekend standby logs are actioned on the system and that all information is loaded as needed by Monday 12PM.
  • Obtain and submit quotes for approval by area and regional managers.
  • Actionapproved quotes with contractors once received.
  • Ensure jobs are completed on time for High, Medium, and Low priority.
  • Order spares as needed from suppliers for both internal and external contractors.
  • Complete and close logs once received via Infraspeak both internal and external.
  • Load quotes for SOS work on the system as soon as it is received from contractors.
  • Assist finance with information needed to pay suppliers timeously.
  • Invoice internal job card spares as logs are closed off on Infraspeak, where relevant.
  • Ensure all logs are up to date per region and area by adding relevant comments on logs.
  • Take phone calls in emergencies for immediate action and follow up that the logs get sent from stores.

Skills and Competencies:

  • Handson approach.
  • Excellent organizational and problemsolving skills.
  • Ability to manage administrative procedures.
  • Professional and effective communication in written and oral form.
  • Ability to coordinate people, contractors, and time effectively.
  • Ability to multitask and prioritize effectively.
  • Ability to troubleshoot issues.
  • Adaptability and selfdrive.
  • Project management and prioritization.
  • Ability to prepare work schedules.
  • Ability to record and report effectively.
  • Ability to capture all stock purchased accurately.

Qualification Requirements:

  • Matric (nonnegotiable).
  • Procurement/supply chainrelated diploma or qualification is advantageous.

Key Requirements:

  • Ability to work with area managers, contractors, suppliers, and other role players on a daily basis in a professional manner.
  • Ability to provide timely feedback on work outstanding and inprogress.
  • Uptodate knowledge of Purchase Orders, RFQ's, and loading of stock/paperwork daily to ensure smooth monthend processes and payment.

Additional Requirements:

  • Standby (2 weekends per month).
  • Emergency assistance after hours as needed.
We as a company are committed to Diversity, Equity, Inclusion and Belonging and will make an appointment in line with these points

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