Facilities Co-ordinator

1 week ago


Johannesburg, Gauteng, South Africa Tsebo Group Full time

About Us:


Tsebo Facilities Solution is looking for a Facilities Co-ordinator (Hard services) who will be responsible to ensure quality systems and processes are adhered to and monitored on an ongoing basis in a manner that achieves the contractual objectives of client by providing supervisory direction and site support thereby ensuring maximum customer satisfaction in accordance with the workplace services within the master service agreement.


As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity.

We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more.

Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities:

Operational Delivery:

  • Provide information about amenities, area and venues
  • Anticipate client needs and build rapport with clients
  • Manage small onsite Team (Electrician, Handyman, Helpdesk Administrator, Room booking & Logistics staff)
  • Ensure compliance with health and quality standards
  • Liaise with Senior Facilities Manager to oversee, monitor and ensure costs are contained within budgets (OPEX and CAPEX).
  • Supply, Review, and report on monthly Work Orders.
  • Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorization levels.
  • Monitor & report all building maintenance work orders on a daily/Weekly/Monthly basis
  • Ensure all requests to purchase follow the onsite approval processes.
  • Ensure all suppliers/Contractors submit Quotes & invoices timeously with service reports where necessary.
  • On satisfactory completion of job or delivery, close off Work orders on ONKEY system then request Supplier to upload invoice to ONKEY system.
  • Ensure Work orders are closed within set contractual timeframes according to SLA
  • Liaise with TFS Managers to ensure all contract documentation is maintained and updated
  • Ensure leave forms are captured on the system for staff reporting into this post
  • Ensure ongoing implementation of TFS's quality management system known as IMS for all policies and procedures related to Quality, Environment and Health & Safety
  • Supplier management and payment reconciliations are up to date to avoid suspension of services
  • Communicate terms of trade to suppliers to ensure compliance whenever required
  • Oversee day to day running of all Hard & Technical Services
  • Monitor and report to Senior FM on certain technical equipment such as the generator, Lifts and UPS system with communication via Landlord
  • Carry out daily /weekly /monthly inspections of works open and completed with internal team or with suppliers.
  • Carry out formal and informal supplier review with management of supplier.
  • Manage stock and carry out Monthly stock takes of Maintenance tools/Equipment

Contractual Delivery:

  • Ensure all Client SLA policies and procedures are compiled within the Work order, maintenance and Contractor management space.
  • Ensure that where services are recovered internally the appropriate information, controls and systems are in place are adhered to.

Customer Focus:

  • Work with teams to develop and maintain a customerfocused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
  • Interact with Senior FM to provide and process information in response to inquiries, concerns and requests about products and services.
  • Conduct client satisfaction surveys to ensure clients are satisfied with the products and services.
  • Keep up to date with business developments and strategic objectives within the environment.
  • Provide advice on general changes and compliance within the workplace management framework when required.
  • Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
  • Attend to and resolve all customer queries timeously or escalate when necessary.
  • Follow up and follow through on all escalated queries timeously.
  • Manage conflict.

Code of Conduct:

  • Undertake such other responsibilities as directed by Management that will drive sustainability.
  • Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
  • Take responsibility for one's own performance.
  • Promote TFS's & Client's image and corporate citizenry through deliberate and coordinated activities.
  • Adhere to the TFS's Safety, Health, Environmental and Quality (SHEQ) Management System's Policies & Procedures as applicable to this position.

  • Event Co-ordinator

    1 week ago


    Johannesburg, Gauteng, South Africa HotelJobs Full time

    OverviewMy Client a large Conference and Function facility in Johannesburg is recruiting for an experienced Event coordinator to organize excellent events. You will be responsible for every aspect of an event, from choosing venues to evaluating success afterwards.The goal is to organize unforgettable events that will ensure the entertainment of participants...


  • Johannesburg, Gauteng, South Africa CME Recruitment Full time

    We are hiring Facilities and Admin Manager for a leading media group.The incumbent is responsible for the efficient and effective management, co-ordination and maintenance of all allocated facilities, tenants and suppliers as well as general office administrative responsibilities to ensure the health and safety of the all work spaces/facilities and building...


  • Johannesburg, Gauteng, South Africa Maccauvlei Learning Academy Full time

    MACCAUVLEILEARNING ACADEMY (Pty) LtdJob Opportunity - Public Co-ordinatorMaccauvlei Learning Academy is a training facility that provides purposeful development for individuals, teams and organizations to be empowered and to make a difference.Maccauvlei Learning Academy is offering a great opportunity for a Public Co-ordinator to become part of a...


  • Johannesburg, Gauteng, South Africa Stonebridge HR Solutions Full time

    Gauteng, JHB - Southern Suburbs R R33 000 MonthlyWe are looking for Logistics Co-ordinator for the City Deep area in Johannesburg South for a company within the Food industry to ensure the smooth and efficient movement of goods throughout our supply chain.Requirements: Matric Degree in Logistics is advantageous Proven experience in logistics or supply chain...


  • Johannesburg, Gauteng, South Africa Alfa Laval Full time

    Finance Shared Service in the South Africa is looking for an exceptional Facilities Co -Ordinator to be based in our office in Isando, Kempton Park.Most tasks and responsibilities will require your dedicated contribution as part of a team, but individual initiative will be encouraged.Responsibilities in collaboration with Regional Facilities Manager will...


  • Johannesburg, Gauteng, South Africa Element Materials Technology Full time

    Overview:Element has an excellent opportunity for a Despatch Co-Ordinator at our newly opening facility in Midrand, Johannesburg.Element Cape Town Laboratory is opening a Logistics Centre on Richards Drive, Johannesburg as part of our expanding operations in South Africa.Our South African business works closely with the Element Deeside UK Laboratory which is...


  • Johannesburg, Gauteng, South Africa HotelJobs Full time

    We are looking for an experienced Facilities Manager. You would be responsible for the building upgrades and maintenance, security, cleanliness, safety,appearance and functionality, of the entire premises, all the structures, fixtures, equipment, and furnishings, plus the implementation of the HSE requirements. Experienced in both Hard and Soft Services.This...


  • Johannesburg, Gauteng, South Africa Excellerate JHI Full time

    Main purpose / objective of the position:This role is individually accountable for managing a team that plans, co-ordinates andcontrols all technical and facilities management activities on behalf of OMP. The incumbentis individually accountable for achieving results through the efforts of others over periods ofup to a year.Decision making...


  • Johannesburg, Gauteng, South Africa Unique Personnel Full time

    Job Number 71857Job Type PermanentJob Title Data Centre Co-OrdinatorComputer Skills Ms OfficeIndustry DataCity JohannesburgProvince Gauteng Main function of the Job Data Centre Management Comply to working methods ensuring all SLA and MSA's are achieved Management of data centre cabling infrastructure to provide a cost effective and concurrently maintainable...


  • Johannesburg, Gauteng, South Africa Excellerate Full time

    Main purpose / objective of the position:This role is individually accountable for managing a team that plans, co-ordinates and controls all technical and facilities management activities on behalf of OMP. The incumbent is individually accountable for achieving results through the efforts of others over periods of up to a year.Decision making...

  • Handyman at

    6 days ago


    Johannesburg, Gauteng, South Africa Bidvest Facilities Management Full time

    Job KeysJob Type: Full TimeQualification: Matric , National CertificateExperience: Location: GautengCity: JohannesburgJob Field: Engineering / Technical , General Job DescriptionROLE PURPOSE To carry out timeous and quality planned, preventive and emergency maintenance on all specified equipment. MAIN OUTPUTSPerform tasks in accordance to job cards (work...


  • Johannesburg, Gauteng, South Africa The Church of Jesus Christ of Latter-day Saints Full time

    This position helps provide and maintain facilities which give Church members places where they can worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Each Church facility that is built and/or maintained should 1) Provide a spiritual setting for members to worship, and 2) Present an image of reverence and dignity...

  • Mgr,Facilities

    1 week ago


    Johannesburg, Gauteng, South Africa The Church of Jesus Christ of Latter-day Saints Full time

    This position helps provide and maintain facilities which give Church members places where they can work, worship, teach, learn, pray together, make and renew covenants, and receive sacred ordinances. Will be the primary customer contact for all physical facilities matters relating to existing facilities and properties. This position will also assist in the...


  • Johannesburg, Gauteng, South Africa World Bank Group Full time

    Job #:- req27659Organization: IFCSector: Facilities ManagementGrade: GFTerm Duration: 3 years 0 monthsRecruitment Type: Local RecruitmentLocation: Johannesburg, South AfricaRequired Language(s): EnglishPreferred Language(s):Closing Date: 6/6/2024 (MM/DD/YYYY) at 11:59pm UTCDescriptionIFC is located in Washington DC and has Country Offices worldwide across...


  • Johannesburg, Gauteng, South Africa World Bank Group Full time

    IFC—a member of the World Bank Group—is the largest global development institution focused on the private sector in emerging markets and the world's largest multilateral source of loan and equity financing and advisory services for private sector in the developing world. We work in more than 100 countries, using our capital, expertise, and influence to...

  • Internal Sales Co

    1 week ago


    Johannesburg, Gauteng, South Africa The Recruitment Agency South Africa (TRASA) Full time

    OverviewInternal Sales Co-OrdinatorTitle:Internal Sales Co-OrdinatorRequirements: Excellent telephone etiquette. Previous Internal Sales experience. Wellspoken and very fluent in English. Computer literate: Microsoft excel (Advanced), Word and Outlook. Advanced Excel skills is imperative. Must have previously worked on Pastel Evolution. Attention to detail...

  • IT Co-ordinator

    1 week ago


    Johannesburg, Gauteng, South Africa Pink Elephant Full time

    JOB RESPONSIBILITIES - COORDINATOR: Manage day to day staff scheduling Ensure all sites are visited and incidents/request solved within KPI Manage response to computer related request and incidents Provide installation and upgrade services of supported hardware and softwareJOB RESPONSIBILITIES -TECHNICAL SUPPORT: The LTS will provide client specific IT...


  • Johannesburg, Gauteng, South Africa international finance corporation Full time

    international finance corporationIFCa member of the World Bank Groupis the largest global development institution focused on the private sector in emerging markets and the world's largest multilateral source of loan and equity financing and advisory services for private sector in the developing world. We work in more than 100 countries, using our capital,...

  • Course Co-ordinator

    1 week ago


    Johannesburg, Gauteng, South Africa University of the Witwatersrand Full time

    Key responsibilities Respond (with reference to course content) to prospective enquiries and provide detailed and accurate information relating to course offered, with reference to specific course; Interface with potential delegates both telephonically and electronically, giving reliable advice on merits of programmes and difference between programmes;...


  • Johannesburg, Gauteng, South Africa Inspired Full time

    Inspired Education is the leading global group of premium schools, with a portfolio of over 110 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 85,000 students receive a world-class learning experience from Kindergarten to Year 13. In addition, we are delighted to be...