Creditors Clerk

1 week ago


Pinetown, KwaZulu-Natal, South Africa NBISA Recruitment Full time

Job Advert Summary:

The main outputs of the job are:

  • Invoice verification
  • Creditors reconciliation
  • Preparing, batching and uploading Electronic payments
  • Resolving supplier queries to ensure payment terms are met

Minimum Requirements:

  • Accounting qualification (BCom or BTech) Majoring in accounting or Bookkeeping.
  • 3 years' experience in Accounting/Finance environment. Relevant Creditors experience is required.

Duties and Responsibilities:

Invoice verification
Verify all NBI invoices under your responsibility by month end by:
Obtaining invoices from buyers and stores.

Review the invoice to verify that:

  • It is a legal tax invoice or tax credit note as required by VAT legislation and complies with all requirement.
  • That the items on the invoice agree to the delivery note, stores goods receipt slip, or are appropriately authorised for nonstores deliveries.
  • Examine the delivery note and goods receipt slip to ensure that the items invoiced have actually been received by NBI.
  • Confirm the date of delivery/service to ensure that preinvoicing does not take place.
  • Liaising with buyers regarding queries e.g. price and quantity differences and goods not received.
  • Liaise with suppliers daily to resolve supplier queries on accounts to the mutual satisfaction of the supplier and NBI.

Creditors Reconciliation
Perform monthly reconciliations of all supplier statements to the creditors ledger balances within the set deadline by:

  • Printing the open item listing for the month end balances.
  • Verifying and entering the balances of both the creditor's ledger and supplier statement on the standard reconciliation form used.
  • Note reasons for the differences between the balances, together with detailed explanation of action taken to resolve the query.
  • Note the date and document reference number in each case of difference and ensure that all amounts clear within 30 days from the first occurrence.
  • Sign and date each creditor reconciliation form.
  • Resolve queries raised by reviewers

Electronic/Cheque Payments

Prepare the monthly electronic payments by:

  • Executing the payment proposal on SAP.
  • Make adjustments for unresolved issues on the creditor reconciliations so that only valid charges are released for payment.
  • Submit the proposal to the financial Manager for review.
  • After the payment has been released by the signatories, print the remittance advices and post to the suppliers.

Assist in the weekly CAMS electronic payments by:

  • Identifying all the invoices that are due for payment before the date of the monthly PACS electronic payment.
  • Submitting the invoices to the financial manager for authorisation.
  • Ensure that the cash book controller has all the banking details for the invoices submitted.

Prepare invoices for cheque payments by:

  • Submitting the invoice to the financial manager for authorisation.
  • Attaching supporting documentation for the amount requested.
  • Mail to supplier or arrange for the cheque to be collected

Supplier Queries

Resolve queries with supplier regarding:

  • Payment discrepancies e.g. settlement discounts.
  • Credits to be passed for incorrect pricing, short deliveries etc.
  • Liaise with Procurement and end users to facilitate the resolution.

Core Competencies

  • Managing Relationships
  • Personal Leadership
  • Business Impact
  • Leading and Influencing Others
  • Accounting / bookkeeping knowledge
  • Communication
  • Ability to engage with people at various levels in the organisation
  • Accuracy/Attention to detail
  • Planning & Organizing
  • Deadline focussed


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