Contract Supervisor

2 weeks ago


Johannesburg, Gauteng, South Africa Phanda Personnel CC Full time
Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.
The position is based in Braamfontein.

KEY OUTPUTS

Manage and monitor with the organization through maintenance of contract register to ensure compliance with all relevant legislative framework:

  • Maintain and keep the contract list complete and accurate
  • Ensure that contract is in place for all relevant services
  • Compile and draft service Level Agreements (SLAs) in engagement with users and Corporal Legal
  • Ensure that (SLAs) are in place for all contracted services
  • Evaluate and monitor contract performance to determine necessity for amendments or extensions of contracts and compliance to contractual obligations
  • Manage the Contracts Intent, Compliance, Keep track of delivery and performance
  • Manage changes (Additions, modifications and deletions) to the contract with the suppliers and business units
  • Keep track of changes and updates to contract documentation
  • Negotiate, Administer, Extend, Terminate and renegotiate contracts with Suppliers.
  • Ensure that all contracted commitments and critical deliverables are met
  • Ensure that Legal Services divisions is consulted regarding contractual non
- performances

  • Ensure that expired contracts do not continue running without written approval
  • Manage the contract risk and escalate risks and issues as required
  • Analyse price proposal, final reports and other data to determine reasonability of price
  • Engage Legal Services regarding compliance occurring in performance contracts
  • Facilitation and formulation of Special Conditions of the contract for inclusion in bids
  • Maintain the procurement plan list and ensure annual target are achieved
  • Provide reports relating to contracts to various committees

Skills and Knowledge

  • Project management skills, knowledge to analyse and interpret laws and regulations that governs the procurement is highly required
  • Organisation and administration skills, quick and innovative thinking
  • Presentation skills (verbal and written skills) Good communication skills
  • Problem solving and analysis
  • Basic knowledge of accounting
  • Computer literacy
  • Integrity and the ability to deal with confidential information are essential
  • Financial management skills
  • Planning and organising skills
  • Efficient and accurate with attention to details
  • Assertiveness
  • Negotiations

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

  • A minimum of 45 years experience in public Service Procurement environment, of which 1 year should directly be in Contract Management.
  • Experience that would assist the incumbent in driving a service excellent, mindset.
  • Experience in strategic and business planning and monitoring and reporting
  • A sophisticated collaborative style is advantageous
  • Ability to initiate process for the benefit of the Client
  • Ability to communicate at any level of the Organisation
  • Clients service orientation
  • Knowledge of dealing with treasury regulations and requirements
  • Knowledge and understanding of PFMA Act, PPPFA Act, and B-BBE Act
  • Threeyear Degree / National Diploma in Supply Chain Management or related or relevant

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