Office Manager

2 weeks ago


Pretoria, Gauteng, South Africa Citiview Recruitment Full time

Office Manager

All-inclusive remuneration package of R R per annum

Location :
Pretoria, Gauteng

Manage Chief Finance Officer's diary and meeting schedule. Prepare the Chief Finance Officer for meetings by providing the relevant information. Assist the Chief Finance Officer with drafting correspondence, preparing presentations and tracking deadlines.

Applicants are required to attach their CV and a Profile Picture or Photo.

A minimum of 5 years' experience as a Personal Assistant at Executive Level is essential. More than 6+ years' experience as a Personal Assistant at Executive level would be advantageous.


The incumbent must have good knowledge of SOE Policies and Procedures, Governance/Secretarial protocol in the Public Sector, document management and Archiving, Planning, organizing, and coordinating.

Good computer Skills, Report Writing, Time Management, and Minute-taking skills.

An Advantage would be a good understanding of Financial Matters relating to Public Entities or in the Public Sector.

The key performance areas of this position are to:

  • Manage the CFO's diary.
  • Prioritize and schedule appointments, meetings and conferences and alert to appointments.
  • Organize and coordinate all internal / external meetings and workshops including preparing agendas, sending out invitations and take accurate/quality minutes for all meetings that are chaired by the CFO.
  • Manage local and international travel arrangements and attend to all other relevant logistics.
  • Assist the CFO with the formatting of presentations and documents.
  • Draft correspondence on behalf of the CFO.
  • Brief the CFO on communications with the office, background and documentation for meetings and decisions pending.
  • Manage and coordinate the flow of any other information into the CFO's office.
  • Management and coordination of effective functioning of the CFO and provide all secretarial, administrative and support to the CFO.
  • Keep track of projects within the Divisions reporting to the CFO and ensure that the CFO is up to date with progress in line with the Divisions OPS Plans.
  • Ensure that all other logístical arrangements are processed, i.e. Parking, access cards, etc. for the Executive's visitors.
  • Maintain an effective filing and physical archive system

Job Type:
Permanent

Salary:
R641, R743,078.00 per year

Ability to commute/relocate:

  • Pretoria, Gauteng: Reliably commute or planning to relocate before starting work (preferred)


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Background:Climate change is one of the most serious threats facing our world. The UK has responded with some of the world's most ambitious legislation and domestic targets, embedding the green economy in all our industrial, research and growth strategies. Internationally, the UK is one of the...

  • HR Officer

    2 weeks ago


    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:Roles and responsibilities: Post Payroll Administration Function. Duties may include collecting information from all departments such as overtime, new appointments, termination, etc and recording this in the Payroll Input Approver (PIA), ensuring that the PIA is submitted for processing by the...

  • Economic Officer Heo

    2 weeks ago


    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:This is an excellent opportunity to play a prominent role in the economic and political work of the British High Commission in South Africa. The jobholder will work alongside colleagues from across the office to help senior decision makers in the mission and the UK understand economic...


  • Pretoria, Gauteng, South Africa Office Beacon South Africa Full time

    Job Description: HR OfficerWe are seeking a dedicated and experienced HR Officer to join our Human Resources team. As an HR Officer, you will play a vital role in supporting the HR department and ensuring the smooth and efficient management of various HR functions. Your responsibilities will include employee relations, recruitment support, record-keeping,...

  • Economic Officer Heo

    2 weeks ago


    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Many countries, including middle-income countries - where around 60% of the world's poor live - still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth...

  • Chevening Officer Eo

    2 weeks ago


    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Many countries, including middle-income countries still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth prospects. Education and Skills _Roughly 8 out of...

  • Onboarding Officer

    2 weeks ago


    Pretoria, Gauteng, South Africa Office Beacon South Africa Full time

    Job Description: Recruitment/Onboarding OfficerResponsibilities:Proactively build and maintain a talent pipeline to meet current and future staffing needs.Collaborate with hiring managers to understand their specific requirements and preferences for each position.Screening and Selection:Interview Coordination: Facilitate and participate in interview panels,...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:AODM's are expected to analyse information to make decisions, which can sometimes be complex to ensure that a modern, efficient and courteous service is delivered within agreed standards.Roles and responsibilities: Acting with integrity and in accordance with the local code of conduct and Home...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Purpose of the role:The role of the Security Operations Manager is to support the Regional Overseas Security Manager in providing security for UK diplomatic staff and their families, country based staff when at work and all those on our premises.This includes ensuring that appropriate security measures are...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:This role will drive increased collaboration and profile of the great sporting, cultural and people to people links between the UK and South Africa. Working with policy leads, you'll create and deliver events and engagements that speak to the breadth of UK / South Africa engagement. You will...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:Many countries, including middle-income countries still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth prospects.Access to the internet is a powerful...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:The Corporate Services Team in South Africa is responsible for delivering various services to both UK Based diplomatic staff and country based staff across South Africa.The Transport and Protocol Manager will manage the Transport and Protocol teams with over 16 employees, which include the...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:Climate change is one of the most serious threats facing our world. The UK has responded with some of the world's most ambitious legislation and domestic targets, embedding the green economy in all our industrial, research and growth strategies. Internationally, the UK is one of the most...

  • IT Manager

    2 weeks ago


    Pretoria, Gauteng, South Africa Office of the Valuer General Full time

    Three (3) Year Fixed Term ContractSALARY:R per annum (Level 12) (An All-Inclusive salary package)CENTRE:OFFICE OF THE VALUER-GENERAL (PRETORIA)DUTIESFormal Qualifications:National Diploma or bachelor's degree in Computer/information Technology Studies.Job-Related Work Experience:3 years' experience in Middle Management.Job-Related Knowledge:Sound knowledge...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:The global science network is a unique component of the UK's overseas footprint with 152 officers in 67 locations around the world providing science, technology, and innovation (ST&I) expertise. Our global science network in Africa comprises nineteen people, in four locations.The network...


  • Pretoria, Gauteng, South Africa South African Post Office - Sapo Full time

    Job Description:Responsible for compliance to Tax Management strategy, policies and procedures for Postbank.(ads1)Job Responsibilities:Ensure provision of on-time, accurate taxation information, computations and supporting schedules.Ensure that taxation templates / modules are implemented and that areas of improvement are identified, implemented and...


  • Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1Main purpose of job:Many countries, including middle-income countries - still face considerable challenges such as youth unemployment, climate change, high and persistent inequality (including gender inequality) and digital exclusion, which can lower long-term growth prospects.The British High Commission (BHC) in...

  • Office Manager

    2 weeks ago


    Pretoria, Gauteng, South Africa TreasuryONE Full time

    As the Office Manager at TreasuryONE you will be engaging with a Dynamic Team of People. Your responsibilities include the management of general day to day operations and infrastructure of the TreasuryONE office environment. Manage the office expenditure budget. Coordinate and all official functions, daily catering and other operational needs. Manage...

  • Corporate Services

    2 weeks ago


    Pretoria, Gauteng, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)Main purpose of job:The British High Commission to South Africa oversees the UK Government's operations in South Africa across the following locations:The British High Commission Pretoria (BHC) The UK Visas & Immigration Office in Pretoria The UK Department for International Trade in Johannesburg (DIT) The British...

  • Office Manager

    2 weeks ago


    Pretoria, Gauteng, South Africa HotelJobs Full time

    A leading luxury travel company seeks a Reception / Office Manager to join their team in their Johannesburg Offices.PREVIOUS EXPERIENCE REQUIRED:Minimum of 5 years or more related work experience.Good communication skills, oral and written.Management of staff.Strong organisational skills.Liaison at management level.Excellent confidentiality.Day to day office...