Events Co-ordinator

2 weeks ago


Johannesburg, Gauteng, South Africa SET Recruitment Consultants Full time

Events Co-ordinator

Market-related Salary Package

Johannesburg

Purpose

Key Duties

  • Arrange events from A-Z
  • Send out invitations via SOP and distribute to customers
  • Schedule events on the Portal
  • Liaise and order POS with suppliers/manufacturers for customer events
  • Organize staff events
  • Achieve preagreed deadlines set by the Events Manager

Face to Face Events Key Duties

  • Ability to book venues and organise menu for delegates and special dietary requirements
  • Liaise with venue organiser to provide event dates, locations, delegate numbers and room requirements
  • Ability to obtain quotes for flights, accommodation, and car hire
  • Confirm Internal event team, including Sales Managers, Technical & Account Managers who will be attending the event
  • Ensure that all staff attending events have SegenSolar shirts, jackets, name badges and business cards
  • Create and upload all customer events onto the portal
  • Amend customer invitation template according to details of event
  • Ensure product is arranged with the technical department to get to each venue
  • Coordinate Point of Sale requirements for events with manufactures i.e., banners, brochures, pens, notebooks, gift bags etc
  • Liaise with manufacturers attending events to confirm accommodation, attendance time, presentations, and other marketing collateral to bring on the day or send prior to the event
  • Ensure all print outs, POS, delegate list for registration, agenda and feedback forms are printed to take to the venue
  • Ensure customer gift bags are packed and delivered to the venue
  • Ensure all manufacturers presentations and company presentation are loaded onto a USB
  • Upload training presentations onto the portal after each training
  • Ensure all call downs are done with registered customers 1 week prior to the event and provide final numbers to the venue
  • Setup event the day before (if venue allows) do dry run with presenters and check AV and sound
  • Ensure photographs and video are taken at the event

REQUIRED SKILLS

  • Excellent IT skills
  • Excel, Word, PowerPoint, Outlook, (Dreamweaver and Adobe Creative Suite an advantage)
  • Accuracy and meticulous attention to detail
  • Excellent time management and organizational skills
  • Creativity and Innovation
  • Excellent time keeping ensuring that deadlines are met.
  • Own transport essential.
**This role does require the employee to work at 06h00 to set up a venue and work after 17h00 at times and be available to travel locally and to SADC regions when required.
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