Investment Administrator

2 weeks ago

Johannesburg, Gauteng, South Africa PPS Recruitment Full time

Job Advert Summary:

  • The Investments Administrator is responsible for the accurate financial reporting, consolidation, and reconciliation of investment activities within PPS Group. This role plays a crucial part in maintaining the integrity of investment accounting records and providing valuable insights to support strategic decisionmaking.


Reporting to the Investment Manager, the Investments Administrator will be responsible for the preparation of investment accounting journals, reconciliations, group consolidation, and investment reporting.


Minimum Requirements:

Education:

  • Bachelor's degree in Commerce (BCom) or related field.
  • Minimum of 5 years of experience in an accounting environment.

Knowledge & Experience:

  • Strong accounting knowledge with a proven track record of maintaining accurate financial records.
  • Minimum of 2 years of experience in an investment environment.
  • Familiarity with the insurance industry will be advantageous.

Computer Literacy:

  • Proficient in using the latest MS Office package, particularly Excel and Word.
  • Ability to create and comprehend advanced Excel functions.
  • Familiarity with accounting software and reporting tools.
  • Interest in data analysis and data visualization tools.

Interpersonal and Intrapersonal Skills:

  • Strong attention to detail and accuracy in all tasks.
  • Selfstarter with the ability to take initiative and work independently.
  • Persuasive and influential, able to effectively communicate ideas and recommendations.
  • Critical thinking skills to analyse information, identify patterns, and make informed decisions.
  • Excellent networking skills to foster relationships with colleagues, stakeholders, and asset managers.
  • Good presentation skills to convey information clearly and effectively.
  • Ability to manage expectations of stakeholders and deliver results.
  • Selfawareness and the ability to adapt to different working styles and environments.
  • Professionalism in conduct and maintaining confidentiality with sensitive information.
  • Responsible, accountable, and takes extreme ownership of assigned responsibilities.
  • High emotional intelligence to navigate and resolve conflicts and build positive relationships.
  • Resilience and the ability to thrive in a fastpaced and dynamic work environment.
  • Strong problemsolving skills and the ability to provide innovative solutions.
  • Collaborative mindset to work effectively within a team and across departments.
  • Excellent written and verbal communication skills.
  • Time management and organizational skills to meet deadlines and prioritize tasks effectively.
  • Ability to handle pressure and work well under tight deadlines.
  • Continuous desire for learning and professional growth.

Duties and Responsibilities:

Financial Reporting and Reconciliation:

  • Prepare journals to ensure accurate recording of asset manager transactions in PPS records.
  • Ensure proper allocation of transactions within mandates and rules.
  • Review portfolios to ensure compliance with mandates.
  • Maintain accurate and uptodate investment accounting records.
  • Liaise with Asset Managers regarding investment accounting and resolve outstanding reports and unreconciled items.

Consolidation and Reporting:

  • Prepare monthly reconciliations of investment reports and consolidation entries to the General Ledger.
  • Prepare and reconcile monthly Capital Gains Tax schedules.
  • Calculate and reconcile monthly Dividend Tax calculations.
  • Assist in the rework of profit and loss quarterly for Financial Yearend reporting.
  • Record monthly investment fees and prepare management fees schedule for consolidation.
  • Preparation of the monthly investment pack with analysis on numbers and variances.
  • Provide explanations to the manager for monthly investment account movements for the management reporting pack.
  • Prepare graphs and analytics for the management reporting pack.

Data Analysis and Budgeting:

  • Obtain investment returns and update monthly performance rates for exit calculations.
  • Prepare asset manager investment details for Sam Quarterly, Reserve Bank, and Annual Returns.
  • Assist in the preparation and capture of investment budgets for income profits and investment fees.
  • Prepare various yearend disclosures in the Annual Financial Statements, particularly related to IFRS 9 risk disclosures.

Strategic Orientation:

  • Develop a comprehensive understanding of investment accounting and related transactions, including detailed knowledge of investment asset types and their risk exposures.
  • Ensure accurate reporting to support senior management in making strategic asset allocation decisions.
  • Provide inputs for member calculations to ensure fair treatment and proper entitlements.

Communication:

  • Communicate effectively and articulate information in a logical and structured manner, catering to the needs and understanding of various stakeholders, including senior management and execu

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