Finance Clerk

2 weeks ago

Century City, Western Cape, South Africa NACOSA Full time

Born out of a national convention to draft the first national strategic plan for AIDS, NACOSA is now a leading national civil society organisation working collectively to build stronger, more equal, and healthy communities free from the burden of HIV.

We do this by strengthening community systems, mobilising and managing resources, facilitating networking and collaborations, providing and enabling access to services and advocating, learning and sharing widely.


NACOSA works at all levels across the country - from international donor agencies, the corporate sector and national government, right through to sub-district services and small, community groups.

Strengthening Community systems for NACOSAfocuses of building networks of Community Based Organisations and Community Leadership

The key performance areas of the role are:

Accounting and verification

  • Maintain monthly reporting status of subgrantees and send timely reminders to ensure adherence to reporting schedules.
  • Receive Subgrantee reports and supporting documents, check for completeness:
  • Review report to ensure all required sheets and fields are completed.
  • Review supporting documents (e.g. invoices, pay slips, timesheets, bank statements) submitted by subgrantees to ensure that all expense claims have supporting documents.
  • Support finance officer and test a sample of Subgrantee HR and nonHR expenditure for accuracy and validity in line with donor policies and procedures.
  • Where expenses are not supported, query with the Subgrantee and disallow where necessary.
  • Maintain filing of financial reports, supporting documents and other grant compliance documentation.
  • Ensure receipt of latest audited financial statements of subgrantees.

Bank / cash verification

  • Assist with preparing monthly bank reconciliations and reconcile subgrantees' unliquidated advance balance vs actual bank account.
  • Assist in ensuring the difference between actual and unliquidated advance balances is reconciled and kept to a minimum.
  • Prepare and submit subgrantee disbursement / payment pack timeously within set monthly deadlines including verified finance report.

Budget Management

  • Review subgrantee monthly budget vs spend and flag excessive over / underspend to finance officer.
  • Review expenses to ensure coded to correct budget lines.

Mentoring Sub-grantees

  • Support finance officer in conducting regular site visits and completing site visit reports.
  • Assist with compliance and other monitoring visits such as asset verifications, stock counts and audits.

Quarterly, bi-annual, annual tasks

  • Support finance officer in donor reporting
  • Assist with annual audit preparation.
  • Other ad hoc duties as assigned from time to time.

Required qualifications, skills and experience.**- Bachelor's degree in finance or Auditing

  • Basic understanding of bookkeeping and accounting processes and procedures
  • Working experience in finance and/or auditing and within a nonprofit organisation would be advantageous.
  • Attention to detail, concern for order, quality, and accuracy.
  • Demonstrate the ability to take initiative.
  • Good team player and able to work well under pressure.
  • Good command of written and spoken English and any local language
  • Ability to use MS Office: Microsoft Word, Outlook and Excel
  • Willingness to travel, (regular domestic travel)
CLOSING DATE-27 October 2023

**_

PLEASE NOTE:
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