Stock Co-ordinator

2 weeks ago


Durban, KwaZulu-Natal, South Africa Bidvest Tank Terminals Full time

Job Advert Summary:


Bidvest Tank Terminals is looking to fill a Stock Co-ordinator position, to be based within the Durban Business Unit and reporting to the Stock Manager.

The incumbent will ensure the effective and efficient capturing, posting and control of all operational activities on sites which affect stock.

The incumbents will assist in ensuring the effective and efficient administration and control of bond related activities in accordance to all SARS, Customs and Excise Regulations:

Minimum Requirements:

  • Grade 12 with mathematics
  • Degree/Diploma in Supply Chain Management, Logistics or Finance
  • 3 years' customs clearing experience
  • Experience in liquid bulk storage/sites and shipping operations advantageous
  • Book keeping experience required
  • SAP experience advantageous

Duties and Responsibilities:

  • Ensure all ship movements are confirmed accurately within 24 hours of final ship dip and explain any variations against this deadline (imports, exports)
  • Assist with releasing of tanks with signed indemnity after provisional dips are done
  • Timeously deliver P201 to Clearing & Forwarding Department and BTT surveyors once confirmed
  • Review P201 checklist for discrepancies (dip temperatures, density, height) sign off as proof of review
  • Compile vessel summary report and investigate abnormal loses/gains/variances between ship/shore and provisional dips
  • Produce monthly shipping statistics
  • Capturing and posting transfers
  • Ensure all rail before dips and rail after dips are posted timeously and before another operational activity is to take place
  • Ensure all tanks have a GMD
  • Assist with month end and liaising with site and the surveyors
  • Create Bond Pages for Ship inbounds and for tank transfers
  • Assigning and releasing of all bonded orders to the correct bond pages
  • Capturing and managing all VOC's
  • Coordinating and controlling the movement of bonded stock as well as stock adjustments for bonded products
  • Coordinating and controlling transfer of ownerships
  • Implement and practice FIFO and ensure bond pages do not exceed two years
  • Updating of bond pages with exbond customs numbers
  • Follow up on any other processing errors and ensure that they are corrected
  • Ensure that all product received into terminalis customs cleared
  • Provide afterhours support assigning and releasing of bonded orders
  • Reconcile monthly tank/book stock when necessary
  • Authorise the release of bonded product (orders to site)
  • Check for vehicles which have not been dispatched and report on it daily
  • Execute any other responsibility that is legal and lawful and is in the best interest of the company
  • Be available for afterhours support/queries regarding bond pages and stocks


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