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Lease and Payables Intern

4 months ago

Johannesburg, Gauteng, South Africa Thriving Dirang Full time
Purpose To ensure that the landlords, utility accounts and suppliers are paid on a timely basis and

that their accounts are reconciled in accordance with the master agreement or lease

contracts or utility bills. To ensure that the procure to pay process works efficiently from the

creation of the purchase requisition to the payment of the supplier within the requisite

payment dates.

To ensure that suppliers who are issued with blanket purchase orders have their invoices or

FAC's or certificates of completion signed off by Operations prior to payment.

Manage the invoices and payments for the support functions i.e. Legal, HR, Finance, IT and

Office administration

You will work collaboratively with the Shared Service Centre ("SSC") Procure to Pay team

("P2P"), SA Technical and Operations team and outsourced utility management company to

ensure that visibility is provided to all stakeholders on payments.

Key Roles &

Responsibilities:

Landlords and lease payments

  • Ensure that lease data is correctly entered into RedCube
  • Ensure that the landlord leases are correctly reflected in the accounting records and any
updates/ amendments are recorded in a timely manner

  • Liaise with the landlords to address any queries within 24 hours and any additional
payments required from the SSC are dealt with and the timelines around additional

payments are communicated to the landlords

  • Ability to prepare reconciliations for the landlords
  • Focus on process improvements around landlord queries and payments
  • Ensure that renewals, renegotiated leases are correctly reflected in the accounting
records

  • New builds ensure lease payments for new builds are paid on time as per contracts
Utilities

  • Work with outsourced utility management company to ensure utility payments are made
for each site on a monthly basis

  • Ensure that where an invoice for utility has not been received, that estimate payments are
made by the outsourced utility management company and that these are tracked

separately to ensure that the actual invoice is obtained within 30 days

  • Perform spot checks against actual invoices to ensure that the correct amounts are being
processed

  • Manage landlord queries regarding utility payments
  • Facilitate the smooth transition of landlord utility payments from the SSC to the outsourced
utility management company

  • Ensure that new sites are communicated to the outsourced service provider for processing
in a timely manner

Job Description:
Lease and payables intern

  • Any other items relating to utilities as requested by the manager or CFO
Operations support

  • Ensure that once a purchase requisition is raised that the purchase order is created
  • Ensure that invoices received from suppliers are signed off in a timely manner
  • Ensure that invoices are processed for payments
  • Provide reports to Operations on the tracking of their invoices in relations to project or
general operational/ technical activities

Support functions

  • Ensure that blanket purchase orders are created for support functions' activities
  • Ensure that invoices are received from suppliers in a timely manner based on a monthly
checklist

  • Ensure that invoices are processed for payments
in a timely manner

  • Work closely with SSC to prepare an aging for the support functions
General

  • Specific projects e.g. lease Masterfile project
  • Ensure SSC adheres to specified SLAs
  • Manage supplier, landlord queries
  • Prepare reporting to ensure feedback on progress of payments is presented to relevant
stakeholders

  • Any duties relating to the above tasks as specified by CFO or Commercial Finance
Business Partner Manager

Job-Specific

Competencies

Functional:

  • Data Analysis & Reporting
  • Use of MS Office Tools especially Excel

Behavioural:

  • Analytical Thinking
  • Business Communication
  • Organizational Skills
  • Collaboration & Teamwork
  • Workload Management
Organizational

Competencies

  • Be Bold
  • Customer Focus
  • Innovation
  • Integrity

Job Description:
Lease and payables intern

Experience &

Qualifications:

Required

  • Bookkeeping diploma or BCom degree or any related field
  • Relevant experience (if applicable)

Salary:
R1, R10,000.00 per month

Education:

  • Diploma (preferred)