HR Officer

2 weeks ago

Johannesburg, Gauteng, South Africa AVI Limited Full time
An exciting opportunity exists for a
HR OFFICER at
Shared Services and International in
Bryanston,
Johannesburg.

The purpose of the role is provide a full generalist HR officer function to Marketing Shared Services, Group Procurement, ITSS, FSS and International, including but not limited to; recruitment, performance management, training and development, IR and general HR administration and reporting.

Customers are Professionally Qualified Customers, that include Line Manager and Executives.

Line Manager:
HR Manager

Number of Direct Reports: 0

Job Specification:

Key Performance Areas:

-
Perfomance Management processes implemented and fully utilised by line

  • Provide parties timeously with the relevant and accurate HR documentation with regard to performance management and appraisals.
  • Facilitate and ensure a thorough understanding of the performance management system by the stakeholders
  • Provide guidelines on managing employee performance.
  • To monitor progress and promote development of employees through appropriate performance management system
  • Ensure performance contracts and reviews completed by due dates
  • Capture all Performance ratings on SAP, follow up with outstanding IPA's and ensure all IPA's are received in time for the Annual Increase Exercise
  • Tracks training initiatives against PDP's received and provides feedback to HR Executive
- **HR Administration, Data Management and reporting*
  • Responsible for all administration related to employee life cycle including new engagements, benefits, employee changes, leave analysis, terminations, etc Responsible for all updates on staff sites
  • Communicate and create understanding of all payroll, HR Policies and procedures to employees.
  • Prepare Line Managers and coordinate the annual processes and performance management.
  • Prepare monthly Business Unit HR Update reports as well as quarterly review reports;
  • Attend to general requests / queries from internal and external customers
  • Follow up on all referred queries / complaints to ensure they are dealt with and followed through
  • Check that all relevant HR documentation have been received and keep all HR and confidential documentation and information up to date in a safe and secure environment
  • Provide all parties timeously with the relevant and accurate requested HR documentation
  • Update SS organograms and staff sites on monthly basis
  • Attends to general requests / queries from internal and external customers
  • Schedules necessary meetings, ensures meeting venues are prepared and appropriate equipment and meeting documentation is available
  • Compile accurate Monthly reports showing new starters, terminations, movements throughout Shared Services before deadline on a monthly basis
  • Assist in conducting of HR surveys as required e.g. Leadership/Culture surveys
  • Conduct exit interviews on resignation from the company and report back to the business with HR insights
  • Ensure high level and high standard of customer service and guidance in line with HR Policies and Procedures
  • Develop and update job profiles for all employees across Shared Services
  • Co-Ordinates HR Projects' deliverables, including Business Unit specific and HRSS projects. including employee engagement, and reward and recognition initiatives
  • Delivers a high level and high standard of customer service and guidance in line with HR Policies and Procedures
  • Ensures effective communication on updated HR policies and procedures to line managers
  • Provides support and advice on the interpretation and understanding of HR policies and procedures to management and staff
  • Ensures all HR audit requirements are adhered to liaises with Shared Services and International on all HR Audit matters
  • Provides Auditors with necessary files and documentation
  • Develops an up to date job profile database using the AVI competency menu
  • Conducts quarterly review of the Business Unit's organisational structure to ensure an accurate reflection of jobs and their reporting lines
  • Prepares the necessary daily, weekly and monthly HR related reports, including information on staff movements, IR activities, headcounts and employment costs, absenteeism, product contamination, ICAS referrals
  • Develops any other adhoc reports as required by the Business Unit, the Finance department, AVI, Line Managers and the HR team
  • Provides assistance with the legislative reports submitted
  • Checks and signs off monthly payroll variance reports, follows up and resolves discrepancies
  • Liaise with staff regard to Death and Disability Claims for provident fund
  • Manage Long Service Allowances, running reports, capturing the workflows, checking the variance report for payment, arranging the LS Certificate and framing
  • Support the HR Manager in delivering talent management output
  • Provides staff with confirmation of employment letters, copies of payslips, service letters, visa letters, etc. as required
- ** HRIS Syst

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