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Administrator/pa

4 months ago

Cape Town, Western Cape, South Africa Totalstay Full time

Totalstay, a leading property management company, is seeking a dedicated and detail-oriented individual to join our team as an Administrator.

In this role, you will play a crucial part in ensuring smooth operations, managing administrative tasks, and fostering strong relationships with owners and suppliers.

This position offers an exciting opportunity to contribute to our company's growth and success.

Responsibilities:

General Administration:

  • Perform daytoday administrative tasks, including managing files, organizing documents, and maintaining records.
  • Prepare reports, presentations, and correspondence as required.
  • Maintain office supplies and equipment, ensuring efficient and wellstocked inventory.

Stock Ordering and Procurement:

  • Place orders for required supplies and equipment in a timely manner.
  • Coordinate with vendors and suppliers to ensure timely delivery of goods.
  • Maintain accurate records of all stock orders and related transactions.

Stocktakes:

  • Conduct regular stocktakes to monitor inventory levels and identify discrepancies.
  • Reconcile stock levels with records and investigate any discrepancies.
  • Provide accurate reports on stock levels and suggest improvements for inventory management.

Building Relationships:

  • Foster positive relationships with property owners, suppliers, and service providers.
  • Communicate effectively and professionally with stakeholders, resolving any issues or concerns in a timely manner.
  • Maintain a strong understanding of the company's portfolio and various property types.

Requirements:

  • Previous experience in administrative roles or similar positions is preferred.
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask and prioritize workload effectively.
  • Proactive and selfmotivated with a problemsolving mindset.
  • Ability to build and maintain professional relationships.
  • Familiarity with stock ordering and procurement processes is a plus.
  • Knowledge of property management operations is an advantage, but not essential.


Joining Totalstay as an Administrator offers a rewarding opportunity to contribute to the success of a leading property management company.

You will work in a dynamic and supportive environment, interacting with a diverse team and collaborating to achieve shared goals.


Salary:
R12, R15,000.00 per month

Ability to commute/relocate:

  • Cape Town,

Western Cape:
Reliably commute or planning to relocate before starting work (required)

Experience:

  • Administrative office procedures, practices and equipment: 1 year (required)
Application Deadline: 2023/06/30