Senior Administrative Assistant
2 weeks ago
RESPONSIBILITIES:
- Managing the reception desk and providing an integrated point at EI reception for visitors and service providers;
- Controlling entrances to the Department and informing Security Services of unauthorized people;
- Coordinating the delivery and postal service (receive incoming and outgoing parcels, post, deliveries and receiving IT assets);
- Handling general enquiries;
- Performing a range of financial administrative tasks, including placement of order requisitions (on PeopleSoft), assisting with budget information, etc.;
- Supporting the line manager with operational, logístical and administrative matters, incl. compiling statistics, placing orders, maintaining relevant databases, and adhoc tasks as required;
- Liaising with secretaries within EI and other staff at UP and external stakeholders;
- Assisting with logístical arrangements and coordination of various events;
- Liaising with Facilities Management One stop service regarding facilities maintenance.
MINIMUM REQUIREMENTS:
- Grade 12 with a minimum of four years' experience that includes reception, administrative, financial administrative and secretarial experience; OR
- Diploma with a minimum of three years' experience that includes reception, administrative, financial administrative and secretarial experience;
- Experience in the use of appropriate financial packages (PeopleSoft / Financial modules).
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Advanced computer skills in MS-Office (MS-Word, Excel, GroupWise);
- Effective administration and financial administration skills;
- Telephone etiquette and knowledge of telephone systems;
- Databases and record keeping skills;
- Knowledge of office equipment and systems;
- A sense of business ethics, integrity, discretion and confidentiality;
- Sound interpersonal relations and the ability to interact effectively with students and staff at different levels;
- Accuracy and attention to detail;
- Good organisational and time management skills;
- Proactive approach to solving problems and meeting deadlines;
- Analytical thinking abilities;
- Conflict management skills;
- Appropriate language and communication skills;
- Initiative.
ADDED ADVANTAGES AND PREFERENCES:
- Experience in a higher education environment;
- Knowledge of/or prior experience with relevant UP policies;
- Qualifications/courses in client relationship management and financial administration would serve as a recommendation.
- A comprehensive CV;
- Certified copies of qualifications;
CLOSING DATE:
11 August 202- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._
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