Executive Assistant

2 weeks ago

Cape Town, Western Cape, South Africa Exim International Full time

PURPOSE OF THE JOB:


We are looking for an Executive Assistant to be responsible for scheduling appointments, screening phone calls, and handling other administrative tasks for the executive team at Exim.

In addition to administrative duties, you will take on responsibility for solving problems, making decisions on behalf of the executives, become the go-to person for internal stakeholders and represent executives with customers and suppliers.


To be successful in this role, you will need to be highly organized, have excellent time management skills, be able to act without guidance and have a high degree of emotional intelligence.

You are innovative, resourceful, and proactive in creating capacity for your executives. You are able think independently, have excellent communication skills and the ability to share information efficiently and effectively. This is the ideal position for a dynamic, driven individual looking for executive leadership exposure.

KEY RESPONSIBILITIES:

  • Act as the point of contact for your executives.
  • Manage information flow in a timely and accurate manner.
  • Manage calendars and schedule meetings.
  • Take accurate and comprehensive notes at meetings and be responsible for collation and distribution of meeting minutes to meeting attendees.
  • Screen and direct phone calls and distribute correspondence.
  • Run errands as requested.
  • Plan travel, including flights, accommodation, and transport.
  • Coordinate and manage projects, including tracking deadlines and communicating with the team.
  • Act as a gatekeeper and prioritise requests.
  • Handle confidential information with discretion and always maintain confidentiality.

REQUIRED MINIMUM EDUCATION & WORK EXPERIENCE

  • Food Science / Technology (or related discipline) qualification to degree level (or equivalent)
  • 25 Years proven experience in a similar role.
  • Undergraduate Degree or Diploma in Business Management / Business Sciences or equivalent preferred.
  • Valid driver's license and reliable vehicle essential.
  • Proficiency in Microsoft Office and other relevant software.
  • Outstanding organizational and time management skills.
  • Strong problemsolving skills and the ability to think critically.
  • Ability to work independently and take initiative.
  • Ability to build and maintain positive relationships with internal and external stakeholders.
  • High level of discretion and ability to maintain confidentiality.
  • Strong communication skills, both written and verbal.

Salary:
R20, R30,000.00 per month

Education:

  • Diploma (required)

Experience:

- similar: 2 years (required)

License/Certification:

  • Driver's license and reliable vehicle (required)

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